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Business/administrative Associate

4 weeks ago

Normal, United States Illinois State University Full time

**Job no**: 518736
- **Work type**: On Campus
- **Location**: Normal, Illinois
- **Division Name**: Student Affairs
**Department**: Dean of Students

**Job Summary**:
The Business/Administrative Associate serves as the budget manager of the Dean of Students Office, which is comprised of numerous individual units. The Business/Administrative Associate assists in the preparation and monitoring of both budgets and financial expenditures, as well as managing administrative functions of the Dean of Students Office. Each of these tasks requires a high attention to detail and ability to work independently with appropriate guidance when necessary. This requires the Business/Administrative Associate to be proficient with Excel and to be able to work independently on completing tasks while also working collaboratively with Dean of Students unit personnel that do not have a background in accounting practices, Registered Student Organizations and their advisors, the Vice President for Student Affairs Business Office staff, and related offices within the Division of Finance and Planning.

**Salary Rate / Pay Rate**:
$5,516 per month ($66,192 annual)

**Required Qualifications**:

- Bachelor's or Master's degree in accounting, finance, business, or field related to position
- Two years (24 months) of experience in or with the following:
a. professional accounting experience, one year of which must be at an administrative level
b. preparing regular budget reports and monitoring expenditures
c. reconciling multiple budgets and projections
d. advanced proficiency with Microsoft Excel including the ability to create and work with formulas, functions, and pivot tables
- Ability to:
a. make decisions
b. work effectively with the staff and public
c. effectively communicate with non-accounting personnel
- Detail orientation

**Preferred Qualifications**:

- Knowledge of management principles, practices, methods, and techniques
- Working knowledge of macros (Excel)

**Work Hours**:
Core Hours: 8:00am-4:30pm Monday through Friday

**Functional Expectations**:
Must be able to complete the following with or without a reasonable accommodation:

- Remain at a workstation for extended periods
- Distinguish colors on a monitor
- Effectively communicate on a daily basis
- Move about in various locations across campus as needed to complete day-to-day work

**Proposed Starting Date**:
June 2024

**Required Applicant Documents**:
Cover Letter
Reference List

**Optional Applicant Documents**:
Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

**Special Instructions for Applicants**:
Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

**Contact Information for Applicants**:
Kira Shelton
Human Resources
(309) 438-2120

**Important Information for Applicants**:
Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

**Application Opened**: 05/07/2024 08:10 AM CST
**Application Closes**: 05/27/2024 11:55 PM CST

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