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Construction Administrative Assistant

3 months ago

Aurora, United States Cordogan Clark Full time

**Cordogan Clark**

Architecture | Engineering | Construction | Interior Design | Planning
- Aurora & Chicago, Illinois _| _St Louis, Missouri _| _Cleveland, Ohio _| _Lafayette, Indiana _| _Sawyer, Michigan _| _Davenport, Iowa _| _Madrid, Spain _

Cordogan Clark is an award-winning full-service architecture, engineering, and construction firm with a 125-year legacy of designing and building innovative and functional spaces. With that legacy propelling us into the future, we are a team of 150 professionals across multiple locations and service categories who are committed to an innovative environment of cooperation, innovation, diversity, and inclusion.

Cordogan Clark is looking for a Construction Administrative Assistant to join our team in Aurora, IL assisting our construction team. This is a full-time position for a professional with 3 or more years of general full-time experience. No previous experience in the industry is required, but it is preferred.
- **Your Role**_

This is an in-office position that requires expertise in clerical and administrative tasks, with the desire to learn about the architecture, engineering, and construction industry.
- **Specifics of Your Role**_
- Providing administrative support to project managers, superintendents and executives including scheduling meetings, creating agendas, and arranging conference calls.
- Managing multiple projects simultaneously while maintaining attention to detail
- Coordinating with architects, engineers, subcontractors, vendors, and clients to ensure that all parties are informed of project status, managing employee records and benefits for the company’s construction workforce.
- Coordinating safety procedures for construction sites, including the use of hard hats, safety vests, steel-toed boots, and other personal protective equipment
- Maintaining lists of vendors and materials needed for each project, as well as keeping track of expenditures for each phase of construction.
- Reviewing contracts to ensure compliance with federal regulations, company policies, and industry standards, and then preparing contracts for signature.
- Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested.
- **Required Qualifications**_
- High school diploma is required, but a degree in a related field is preferred.
- Minimum 3 years of administrative experience, preferably in a busy construction office.
- Proficient in MS Office, specifically Word, Excel, PowerPoint, and Project Management Software.
- Familiarity with the construction industry preferred.
- Excellent time management, organization, and communication skills.
- **Benefits**_
- Participation in the company’s comprehensive medical, vision, dental, and short-and-long term disability insurance plans.
- Pre-tax reimbursement accounts for both childcare and health care purposes.
- Participation in the company’s 401k Plan, which includes up to a 3% discretionary match.
- Personal Time-Off (PTO).
- Paid Holidays: New Year’s Day, Good Friday (1/2 day), Memorial Day, July 4th, Labor Day, Thanksgiving (Thursday & Friday), Christmas Eve, Christmas Day, and New Year’s Eve.
- Cordogan Clark is an Equal Opportunity Employer._

Pay: $41,000.00 - $48,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Relocation assistance
- Vision insurance

Compensation package:

- Bonus opportunities

Experience level:

- 3 years

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Office management: 3 years (required)

Ability to Relocate:

- Aurora, IL: Relocate before starting work (required)

Work Location: In person