Administrative Assistant

2 weeks ago

Aurora, United States Monroe Group Ltd. Full time

Job Type

Full-time

Description

JOB SUMMARY:

The Administrative Assistant Duties include relaying incoming and interoffice calls, handling incoming and outgoing mail, and performing other duties as assigned including scheduling, list management, and overall office administrative support while projecting a positive and professional image as a liaison to employees, tenants and vendors.

ESSENTIAL FUNCTIONS:

General Administrative Assistant responsibilities

  1. Responsible for all office clerical duties including filing, answering phone calls and administration of affordable housing paperwork.
  2. Responsible for accurate filing of Section 8 and LIHTC
Assumes responsibility for coordinating programs and activities for residents on a group basis.
  1. Serves as a liaison to community agencies, network with community service providers, and seek out new services available to residents. Identify low-cost service providers and/or negotiate discounts.
  2. Monitors the ongoing provision of services from community agencies and keeps documentation with the progress of the individual. Manages the provision of supportive services where appropriate.
  3. Engage all residents in the building(s) to identify areas of need and make referrals to community agencies when necessary.
  4. Develops a Resource Directory that includes a listing of state and/or local service providers. Examples include services to families, children, elderly residents, persons with disabilities and emergency assistance.
  5. Sponsors educational events that include subjects relating to health care, agency support, life skills and referral sources.
  6. Implements on-site or mobile health services and screenings.
  7. Organizes and promotes resident involvement in on and off-site programs.
  8. Assists the residents in building informal support networks with other residents, family, and friends.
  9. Engage volunteers within the community and/or property when appropriate based on Policies and Procedures.
Assumes responsibility coordinating services for residents on an individual basis.
  1. Provides quality customer service to all residents including, but not limited to, answering questions, addressing concerns and assisting with basic needs.
  2. Assists residents in acquiring and utilizing desired community services such as housekeeping, meals, transportation, personal services, financial assistance, day care counseling and other services requested while in compliance under the policies and restrictions outlined by HUD.
  3. Ensures all residents are treated with respect and dignity, reports all complaints made by residents and/or families to the appropriate supervisors, reports all allegations of abuse to the appropriate authority, and any other corporate compliance items immediately.
Assumes responsibility for related duties as required or assigned.
  1. Performs miscellaneous and specially requested tasks.
  2. Adheres to all policies, procedures, terms and conditions
  3. Builds rapport with residents, while maintaining appropriate professional boundaries in order to assist residents to age in place successfully.
  4. Manages time independently, completing required tasks and documentation within identified timeframes.
  5. Works autonomously and as part of a team to ensure that residents are provided the best opportunity to successfully age in place.
  6. Responds to all communications (phone, email, fax, etc.) in a timely and professional manner.
  7. All other duties as assigned.
Requirements

REQUIREMENTS
  1. Knowledge of Section 8 affordable housing process / procedures.
  2. Familiar with One-Site rental program
  3. Must be able to work assigned hours as scheduled.
  4. Must be able to work in a fast paced environment.
  5. Must be able to maintain confidentiality.
  6. Must be able to complete tasks in a timely manner.
  7. Must be able to meet assigned deadlines.
  8. Familiarity with clerical practices, office procedures, and automated equipment.
  9. Ability to satisfactorily complete tasks with minimal supervision.
  10. Must be a self starter and self motivated.
  11. Ability to perform assigned tasks with reasonable speed and accuracy.
  12. Excellent verbal and written communication skills.
EDUCATION and EXPERIENCE REQUIRED:
  1. High School diploma
PHYSICAL DEMANDS
  1. Employee must be able to move/drag/lift at least 15 lbs and up to 40 lbs
  2. Employee will frequently utilize their hands and fingers
  3. Employee will be frequently required to sit, stand or walk
  4. Employee will be required to bend, twist, stoop and or kneel
WORK ENVIRONMENT
  1. The employee will be exposed to an indoor and outdoor office environment. The noise level changes on a consistent basis.

DISCLAIMER

This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary Description

$19-$20 / hour

  • Administrative Assistant

    5 days ago

    Aurora, Colorado, United States Aurora Housing Authority Full time

    Job Title: Office Assistant Job Summary: We are seeking a highly organized and detail-oriented Office Assistant to join our team at the Aurora Housing Authority. As an Office Assistant, you will provide administrative support to our Assisted Housing Staff, maintain accurate records, and ensure the smooth operation of our office. Responsibilities: *...

  • Administrative Assistant

    4 weeks ago

    Aurora, United States Vince Konen Insurance Agency, Inc. Full time

    Konen Insurance is an independent insurance agency offering a comprehensive suite of insurance solutions to protect our clients from the unexpected. We dont just sell insurance. We work closely with clients to help them make important and informed decisions every day when it comes to protection and their future. We are a family business that treats staff...

  • Administrative Assistant

    2 weeks ago

    Aurora, United States Smart Synergies Full time

    Successful candidate will provide administrative support to the Constellation, Management, and Control (CMC) program area under Space Intelligence, Surveillance and Reconnaissance (S-ISR) including director, senior managers and program teams. The candidate will report directly to the CMC Deputy Program Manager. Responsibilities include office operations,...

  • Administrative Assistant

    2 weeks ago

    Aurora, United States The Medical Center of Aurora Full time

    Description Hourly Wage Estimate: $19.30 - $27.00 / hour Learn more about the benefits offered for this job. The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already...

  • Administrative Assistant III

    4 weeks ago

    Aurora, United States University of Colorado Full time

    The University of Colorado Denver | Anschutz Medical Campus is seeking applications for an Administrative Assistant III. This full-time, University Staff (non-classified) position is responsible for high-level administrative support in the Department Administrative Assistant, Administrative, Operations Manager, Clinical, Program Manager, Healthcare

  • Administrative Assistant

    5 months ago

    Aurora, United States ADVANTAGE TRANSITION AGENCY LLC Full time

    Job DescriptionJob DescriptionAdministrative Assistant Job Responsibilities: The following list of day-to-day job responsibilities may differ significantly depending on your industry, business nature and size, and organizational needs.Provides administrative support to ensure efficient office operations.Maintains physical and digital filing systems.Answers...

  • Assistant Administrator

    2 months ago

    Aurora, United States Alden of Waterford Rehabilitation and Health Care Center Full time

    Alden of Waterford Rehabilitation and Health Care Center - JOB SUMMARY Under the direction and supervision of the Administrator the Asst. Administrator is delegated with responsibility and authority for the internal operations of the facility in accordance with current Federal, State, and local standards, guidelines and regulations, facility policies, and...

  • Administrative Assistant

    1 week ago

    Aurora, United States Lakeshore Talent Full time

    We are seeking a proactive and professional Administrative Administrative to support a dynamic organization based in Aurora, CO.Pay Rate: $22-$26 hourlySchedule: In office daily; Monday-Friday 8am-5pmLocation: Aurora, CO 80019What You’ll Do:Serve as the primary point of contact for clients, responding to inquiries, scheduling service appointments,...

  • Administrative Assistant

    1 month ago

    Aurora, United States Justice, Bureau Of PrisonsFederal Prison System Full time

    This position is located in the Academy Division of the National Institute of Corrections (NIC). Provides administrative and technical support to Correctional Program Specialists by implementing office procedures and policies to effectively coordinate and monitor the administrative functions and processes of the Institute. These duties include: managing...

  • Financial Administrative Assistant

    4 weeks ago

    Aurora, Colorado, United States TalenTrust Full time

    Financial Administrative Assistant Position at TalenTrustLocation: RemoteCompensation: Competitive hourly rateTalenTrust, a prominent player in the workforce management sector, is on the lookout for a Financial Administrative Assistant to enhance our operations.Key Responsibilities:Generate and dispatch invoices to clients utilizing specialized financial...

  • Administrative Assistant

    2 weeks ago

    Aurora, United States Area Temps Full time

    A manufacturing and production company is seeking an Administrative Assistant to provide administrative support to Human Resources and Plant Management. This is a part-time position and work hours are Monday through Friday from 9:30 a.m. to 3 p.m. Re Administrative Assistant, Part-Time, Administrative, Assistant, Staffing

  • Human Resources Administrative Assistant

    2 days ago

    Aurora, Illinois, United States Adecco US, Inc. Full time

    Job Title: Human Resources Administrative AssistantWe are seeking a detail-oriented and bilingual HR Admin to support our HR department in various administrative tasks.Responsibilities:Provide administrative support to the HR department, including data entry, filing, scanning, and organizing documents.Maintain accurate and up-to-date employee records,...

  • Administrative Assistant

    2 months ago

    Aurora, United States Colorado Community Church Full time

    Job DescriptionJob DescriptionSalary: $20.00/hrJOB DESCRIPTION SUMMARY:The Community Involvement Zone Administrative Assistant provides administrative support to our church's outreach efforts. This role helps prepare and mobilize our people to know Jesus through serving our neighboring community and to take the Gospel from our own backyard to the...

  • Administrative Assistant III

    1 week ago

    Aurora, United States State of Colorado Full time

    The Administrative Assistant III provides comprehensive administrative and organizational support to the for the school and Chairs of the School of Nursing Sciences (SONS), in order to facilitate the efficient operation of the programs offered. This Administrative Assistant, Nursing, Administrative, Department, Assistant, Support

  • Administrative Assistant

    2 weeks ago

    Aurora, Illinois, United States Adecco US, Inc. Full time

    Job SummaryAdecco US, Inc. is seeking a detail-oriented and bilingual HR Admin to support our HR department in various administrative tasks. As the HR Admin, you will play a crucial role in ensuring the smooth operation of our HR functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to the HR department, including data entry,...

  • Office Administrative Assistant

    4 months ago

    Aurora, United States Assurance Support Services Agency Full time

    Job DescriptionJob Description FULL JOB DESCRIPTIONAssurance Support Services is seeking a reliable individual to undertake the administrative tasks. The Administrative Assistant will serve as the face of the company while answering all incoming calls and greeting walk-in guests. This position requires proficiency in prioritizing and working with little...

  • Administrative Assistant/Junior Accountant

    2 months ago

    Aurora, United States SDC CPAs LLC Full time

    Job DescriptionJob DescriptionWe are seeking a driven and skilled Administrative Assistant to join our team. If you thrive in a fast-paced work environment, are proficient at multi-tasking, and have experience with various office software (Outlook, Microsoft Word, Excel, and Adobe), with specific knowledge and experience in QuickBooks, this position may be...

  • Receptionist/Administrative Assistant

    2 months ago

    Aurora, United States Ethio Motors Full time

    Job DescriptionJob DescriptionBenefits:401(k)Company partiesCompetitive salaryEmployee discountsPaid time offJob descriptionAbout Us: Ethio Motors is a leading automotive dealership committed to providing exceptional service and top-quality vehicles to our valued customers. We are currently seeking a motivated and customer-focused individual to join our team...

  • Assistant Administrator

    3 weeks ago

    Aurora, Colorado, United States Alden of Waterford Rehabilitation and Health Care Center Full time

    Job SummaryThe Assistant Administrator is a key member of the management team at Alden of Waterford Rehabilitation and Health Care Center, responsible for overseeing the internal operations of the facility. This role requires strong leadership and organizational skills, as well as the ability to work effectively with residents, families, and staff.Key...

  • Student Ministries Administrative Assistant

    4 weeks ago

    Aurora, United States Christ Community Church Full time

    Are you that unique blend of administratively gifted and people-loving?Are you someone who is very organized, and loves planning, scheduling, and tending to details?Do you have a passion for students and love seeing them grow spiritually?Would you love the idea of being a vital part of our Aurora Campus Next Gen ministries team? Our ideal candidate for this...