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Executive Administrative Analyst
4 months ago
Description
This Executive Administrative Analyst role, located in Washington DC is an onsite position within NNSA’s NA-80 Office of Counterterrorism and Counterproliferation. This role serves to support the Chief of Staff, Associate Administrator, and Deputy Associate Administrator with office management by performing secretarial and administrative duties.
**ESSENTIAL FUNCTIONS**:
- Coordinate and track multiple administrative actions
- Facility issue requests
- Process and troubleshoot facility access
- Manage calendar and schedule meetings
- Screen correspondence for action items and signatures
- Liaise with organizational partners
- Detailed, accurate note-taking, as well as, tracking action items from meetings
- Manage office functions as delegated
- Prepare, edit and update reports and presentations
- Proof documents
- Primary POC for eDOCS submission and management
- Timekeeping for Federal staff
- Submit FO VAR and SCI clearance paperwork for processing
- Manage conference room and auditorium scheduling
- Onboarding/offboarding POC
- Screen unscheduled visitors
- Arrange itineraries for visitors
- Provide interface with other program office support services
- Ensures office supplies are maintained, systems in the office are functional, and general procedures are met to maintain a safe, secure, and productive office space
- Establish and maintain office files and databases, including electronic data files and architecture consistent with file storage/structure best practices.
- Prepare meetings or conferences, set up teleconferences, video conferences, and MS Teams; ensure all required equipment is available, usable, and accessible
- All other duties as assigned
**MINIMUM QUALIFICATIONS**:
- High School Diploma
- 5+ years of relevant administrative experience
- Eligibility for a DOE Q security clearance
- Knowledge of the basic foundation of administrative concepts and practices sufficient to enable the incumbent to foresee administrative problems and requirements needed for internal procedures, administrative controls, and reporting systems, recommend and implement new or changes in administrative policies, procedures, and office practices, provide guidance to subordinates, and advise on general office practices and problem-solving.
**PREFERRED QUALIFICATIONS**:
- Associate or Bachelor’s Degree from an accredited school.
- Active DOE Q or DoD Top Secret security clearance.
**Location**:
- **This is a full-time onsite position in Washington, DC 20024, USA**:
- Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs.
**Salary**:
**Benefits MELE Offers Our Team**
- Employer-paid employee Medical, Dental and Vision Care
- Low-Cost Family Health Care offered.
- 11 Paid Federal Holidays
- Paid time off (PTO)
- 401(k) with Employer Match
**About MELE Associates, Inc.**
With over 250 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, law enforcement and emergency response training, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, and mission and program support.
MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.
**Experience**: Preferred
- 5 year(s): Relevant administrative experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investi
