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Executive Administrative Coordinator

2 months ago

Washington, Washington, D.C., United States Ladgov Corporation Full time
Job Overview

Position: Administrative Assistant

Location: Remote

Key Responsibilities:

  • Digitizing and categorizing documents for efficient retrieval.
  • Entering data and/or metadata into various databases and documentation.
  • Compiling, transcribing, and reviewing essential documents.
  • Creating and designing document templates to enhance workflow.
  • Assisting in the organization and development of Standard Operating Procedures (SOPs) and related guides.
  • Gathering photographs, images, and other digital media for historical documentation.
  • Providing support for information technology needs within the branch.
  • Editing written materials and conducting fact-checking to ensure accuracy.
  • Exhibiting attention to detail in all document-related tasks.
  • Managing diverse clerical tasks that may vary in type or sequence.
  • Ensuring office coverage and managing follow-ups on phone calls, meetings, emails, and other correspondence.
  • Working independently on projects that require research and preparation of briefing materials for executive meetings.
  • Following up to guarantee that all tasks are completed timely and meet expectations.
  • Participating in regular meetings with representatives to review progress and outcomes.
  • Engaging in discussions with external contractors regarding web or print publication of historical documentation.

Qualifications:

  • A minimum of 24 months of experience in providing intermediate to advanced administrative and program analyst support, including writing, organizing, and editing high-level briefs and informational documents.
  • A Bachelor's degree or equivalent educational experience.
  • Experience that has equipped the candidate with the necessary knowledge, skills, and abilities relevant to the position.
  • Proven organizational skills and meticulous attention to detail, as confirmed by references.
  • Demonstrated experience in drafting, routing, editing, and preparing multiple administrative products simultaneously.
  • Strong organizational, prioritization, and communication skills, both written and oral.
  • Expert knowledge of Microsoft PowerPoint, including template creation, drafting executive-level materials, and editing presentations.
  • Intermediate to expert proficiency in Microsoft Word, Outlook, and Excel, with extensive experience in using Excel for monitoring and tracking information and Microsoft Word for preparing briefs and memos.

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