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Executive Assistant/office Administrator

3 months ago

Aurora, United States PSCS Sanitation Full time

Job Summary:
**Responsibilities**:

- Greet visitors and direct them to the appropriate person or department
- Answer phone calls and respond to inquiries in a professional and courteous manner
- Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment
- Maintain office supplies inventory and place orders as needed
- Coordinate meetings and appointments, including scheduling conference rooms and sending out meeting invitations
- Assist with project coordination by organizing files, documents, and other materials
- Provide general clerical support such as photocopying, scanning, and filing
- Assist with document management using Quickbooks, Paylocity, etc.
- Perform other administrative tasks as assigned

**Experience**:

- Previous experience in an administrative or office support role is preferred
- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity issuing invoices and managing employee payroll
- Excellent phone etiquette and customer service skills
- Ability to prioritize tasks and manage time effectively
- Strong attention to detail and accuracy in work
- Ability to maintain confidentiality of sensitive information
- Bilingual (English & Spanish)

We offer competitive compensation based on experience.

Pay: $900.00 - $1,200.00 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Microsoft Excel: 3 years (required)
- Administrative Assistant / Office Administrator: 3 years (required)

**Language**:

- English & Spanish Fluently (required)

Ability to Commute:

- Aurora, IL 60505 (required)

Work Location: In person