Office Administration Supervisor

2 weeks ago

Aurora, Ohio, United States Maplewood at Twinsburg LLC Full time
Office Administration Supervisor
Full Time Sunday-Thursday
At Maplewood, our employees are driven by a shared commitment to serve our residents. Joining our team means embracing a passion for making a difference in the lives of seniors.

Every team member has the opportunity to create meaningful connections and contribute to a greater purpose.

This is more than just a position; it’s a chance to be part of something extraordinary.
Maplewood Senior Living is a modern, innovative provider of senior living solutions.

We pride ourselves on offering our residents a luxurious, home-like atmosphere that promotes a fulfilling lifestyle in a secure setting.


As a member of the Maplewood family, you will play a vital role in enhancing the quality of life for seniors on a daily basis.

As we expand, we are looking for an Office Administration Supervisor to join our dedicated team.

What We Offer:

• Competitive compensation
• Flexible scheduling
• Comprehensive training and uniforms
• Opportunities for advancement
• Bonus and incentive programs

Comprehensive Benefits Package:
including medical, dental, vision, 401K matching, paid time off, life insurance, and optional Aflac insurance for full-time employees.


The Office Administration Supervisor is tasked with assisting the Executive Director and Management Company in overseeing the community's financial operations and human resources, collaborating closely with management teams.

This role also involves supporting staff to foster a positive work environment.

The supervisor may oversee other administrative staff and manage functions such as reception.

This managerial position may require travel as necessary (to the home office, training sessions, etc.). In compliance with HIPAA regulations, every healthcare organization must appoint a Privacy Officer.

The Privacy Officer is responsible for managing all activities related to the creation, implementation, and upkeep of the organization’s privacy policies in line with federal and state laws.

Key Responsibilities:

• Supervise the department, including front desk personnel.
• Oversee daily operations related to finance, human resources, and billing.
• Recruit, interview, onboard, and train new staff members.
• Collaborate with the home office to ensure accurate and timely processing of accounts payable and receivable.
• Act as the Community Privacy Officer.
• Process payroll for the community.
• Manage employee benefits, including the enrollment process.

Qualifications:

• High School diploma or equivalent; associate's degree preferred.
• Completion of bookkeeping/accounting courses is advantageous.
• 3 to 5 years of progressive experience in managing large office environments (100+ employees) is essential.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook) and familiarity with online research tools.
• Strong organizational, verbal, and written communication skills.
• Familiarity with Ultimate software payroll system is preferred.
• Understanding of basic General Ledger and Accounts Payable systems.
• Knowledge of office equipment and troubleshooting skills.

Maplewood Senior Living conducts thorough pre-employment screenings, including background checks, drug tests, and reference verifications.

We are an Equal Opportunity Employer, committed to inclusivity for all individuals, including veterans and those with disabilities.

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