Current jobs related to Administrative Assistant Ii - Madison - University of Wisconsin–Madison

  • Cleared Subcontract Administrator II

    3 weeks ago

    Madison, Wisconsin, United States Amentum Full time

    About the RoleAmentum is seeking a highly skilled and experienced Subcontract Administrator II to join our team. As a key member of our procurement team, you will be responsible for managing all phases of subcontract administration, from acquisition planning to closeout.Key ResponsibilitiesCoordinate and develop subcontract documentation, including...

  • Administrative Assistant

    4 weeks ago

    Madison, United States Herzing University Full time

    If you are a current employee, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency), please clickto log in to UKG and then navigate to Menu > Myself > ​My Company > ​ View Opportunities to apply using the internal application process. We offer a comprehensive benefits package...

  • Administrative Assistant

    1 week ago

    Madison, Mississippi, United States Vertex Aerospace LLC Full time

    {"h2": "Site Administrative Assistant", "p": "Vertex Aerospace LLC is seeking a highly organized and detail-oriented Site Administrative Assistant to provide administrative support to a specific site. As a key member of our team, you will be responsible for ensuring the smooth operation of our site, providing exceptional customer service, and maintaining...

  • Administrative Assistant

    17 hours ago

    Madison, United States Ajilon Full time

    Ajilon - JobID: 3D0ED394-8B66-4A57-90C5-82F381EB47A6 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team with various administrative and project-related...

  • Administrative Assistant

    1 month ago

    Madison, United States Sunray Companies Full time $17 - $18

    Job DescriptionJob DescriptionThe Sunray Companies is a full-service hospitality company offering exceptional service to guests with our best-in-class brands. We are currently seeking a dedicated and organized Administrative Assistant to join our Corporate Support team and help us continue to deliver exceptional service to our guests.As an Administrative...

  • Administrative Assistant

    4 weeks ago

    Madison, United States REAL - Yoo Realty Group Full time

    Description We're looking for a professional and friendly in-office administrative assistant to join our growing team! Your primary job will be to serve as the first point of contact with all guests in the office, providing excellent customer service. Additional administrative duties include following office protocols, scheduling important appointments, and...

  • Administrative Assistant

    1 month ago

    Madison, United States REAL - Yoo Realty Group Full time

    Job DescriptionJob DescriptionWe're looking for a professional and friendly in-office administrative assistant to join our growing team! Your primary job will be to serve as the first point of contact with all guests in the office, providing excellent customer service. Additional administrative duties include following office protocols, scheduling...

  • Administrative Assistant

    1 month ago

    Madison, United States Phoenix Senior Living Full time

    Job DescriptionJob DescriptionDescription:The Neighborhood at Madison is looking for an Administrative Assistant The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community Associates, department directors and Executive Director which meet and or exceed Phoenix quality...

  • Administrative Assistant

    2 weeks ago

    Madison, United States Pellitteri Waste Systems Full time

    Administrative Assistant Compensation: $21/hour Employment Type: Full-Time Why Work Here? Enjoy working for a family owned business that puts integrity, passion and pride into all of our work. Pellitteri Waste Systems, Inc., has been a locally owned and operated company for over 70 years. We are searching for an experienced, positive and enthusiastic...

  • Administrative Assistant

    4 days ago

    Madison, Wisconsin, United States Creative Financial Staffing Full time

    About the RoleAs an Administrative Specialist, you will be responsible for a variety of tasks that require strong research skills, including data entry, vendor management, and contract research. If you have experience in administrative or customer service roles and possess excellent communication skills, we encourage you to apply.Key ResponsibilitiesEnter...

  • Administrative Assistant

    3 weeks ago

    Madison, Wisconsin, United States Blue Lotus Tattoo & The Piercing Lounge Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant to join our team at Blue Lotus Tattoo & The Piercing Lounge. As a key member of our staff, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Customer Service: Greet and welcome clients...

  • Administrative Assistant

    3 weeks ago

    Madison, United States REAL - Yoo Realty Group Full time

    Description We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through...

  • Administrative Assistant

    23 hours ago

    Madison, United States REAL - Yoo Realty Group Full time

    Description We're searching for a diligent and personable office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our...

  • Clinical Partner II

    2 weeks ago

    Madison, Wisconsin, United States SSM Health Full time

    Job SummarySSM Health is seeking a Clinical Partner II to join our team. As a Clinical Partner II, you will assist in performing a variety of nursing care services for patients, working under the supervision of a registered nurse.ResponsibilitiesCollect and document patient data for admission assessments and reassessmentsContribute to safety and quality care...

  • Administrative Assistant

    2 weeks ago

    Madison, Wisconsin, United States Blue Lotus Tattoo & The Piercing Lounge Full time

    Job DescriptionWe are seeking a highly organized and customer-focused individual to join our team as a Receptionist/Customer Service/Administrative Assistant at Blue Lotus Tattoo & The Piercing Lounge. This is a part-time position that requires a strong ability to multitask, prioritize, and work under pressure in a fast-paced environment.Key...

  • Administrative Assistant

    4 weeks ago

    Madison, United States First Weber Full time

    We have an exciting opportunity for an experienced administrative assistant who likes a lot of work variety. This position assists with daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management...

  • Administrative Assistant

    4 weeks ago

    Madison, United States KBK LLC Full time

    We are looking for an Administrative Assistant at our firm.  Potential of two different hirings:  a seasonal from December 2024 through April 2025 or a full-time, growth-potential candidate that would be full-time during tax season and flexible/full-time during summer. Answering the phones Greeting people as they come in Scheduling virtual and in person...

  • Administrative Assistant

    4 weeks ago

    Madison, United States Goodwill Industries of South Central Wisconsin Full time

    This is an on-site roleGeneral Summary: Provides administrative support to Supported Employment Program including assisting with data entry, billing, document review and updates, and external agency and participant communication. Principal Duties & Responsibilities: Tracking and data entry for billing and authorization submission to external funders. ...

  • Administrative Assistant

    2 weeks ago

    Madison, United States TEKsystems Full time

    TEKsystems is currently hiring an Administrative Assistant for a client in Madison, WI. This is an onsite position with working hours of Monday - Friday, 8am - 4:30pm. *Description:* The Administrative Assistant will perform a variety of duties and responsibilities including handling phone calls, welcoming in-person visitors, performing data entry, and...

  • Administrative Assistant

    3 weeks ago

    Madison, United States South-Central Synod of Wisconsin - ELCA Full time

    Job DescriptionJob DescriptionPosition Overview:The Administrative Assistant plays a crucial role in supporting the leadership of our organization. This full-time, hybrid position is responsible for managing the schedules of key organizational leaders, planning and overseeing major events, and ensuring smooth day-to-day office operations. Reporting directly...

Administrative Assistant Ii

4 months ago

Madison, United States University of Wisconsin–Madison Full time

**Job Summary**:
The Waisman Center is dedicated to the advancement of knowledge about human development, developmental disabilities, and neurodegenerative diseases throughout the lifespan. One of 15 centers of its kind in the United States, the Waisman Center encompasses laboratories for biomedical and behavioral research, several scientific research cores, and a clinical biomanufacturing facility for the production of pharmaceuticals for early stage human clinical trials. In addition to its research efforts, the Center provides an array of services to people with developmental disabilities, offers numerous educational and outreach programs to young children and their families, and trains scientists and clinicians who will serve our nation in the future.

This position will work within the Waisman Center University Center for Excellence in Developmental Disabilities (UCEDD. The mission of the UCEDD is to support the full inclusion and self-determination of people with developmental disabilities and their families through: development of personnel qualified to provide services in the health, education and social service systems; provision of services, technical assistance and the dissemination of information; and the contribution of new knowledge about the causes and prevention of developmental disabilities, the impact of disabilities on individuals and families, and the efficacy of assessment, intervention and support methods.

The Administrative Assistant II will provide complex administrative, technology and fiscal support to the UCEDD Director, UCEDD Associate Director, Leadership Education in Neurodevelopmental Disabilities (LEND) Director, UCEDD core function coordinators, project leads and professional staff.

**Responsibilities**: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
- 25% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 5% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- 10% Provide fiscal support to the UCEDD by monitoring accounts, tracking spreadsheets, processing financial transactions, and related work
- 10% Provide technology setup and support for events that contribute to the core functions of UCEDD, including events for training, conducting research, sharing evidence and best practices, and demonstrating model services

**Institutional Statement on Diversity**:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

**Education**:
Preferred
Associate's Degree or higher is preferred.

**Qualifications**:

- One year of professional experience working in an administrative and/or financial support role.
- Competency in setting up and managing participation in small and large groups through web platforms such as Zoom, WebEx, and Teams.
- Demonstrated understanding of privacy rules, confidentiality and professional discretion.
- Excellent organizational skills, attention to detail, accuracy and judgement.
- Ability to multitask and work independently with mínimal supervision; demonstrated independent decision-making skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to work as a team member, establish and maintain relationships with management, staff, students, professional partners and outside vendors.
- Knowledge of inventory, ordering and bookkeeping concepts and procedures.
- Ability to function in a fast-paced, stimulating, and challenging office environment, including the ability to organize, prioritize, and complete a variety of tasks and projects in a complete, accurate, timely, and independent matter.
- Excellent int