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Administrative Assistant

3 months ago

Orlando, United States Orlando Health Full time

Position Summary:
Orlando Health Medical Group is a comprehensive physician group serving patients from across the southeastern United States. With more than 200 practices and 1,200 physicians, Orlando Health Medical Group has a strong representation in over 55 specialties, including cardiology, vascular medicine, orthopedics, oncology, digestive health, neurology, neurosurgery, bariatric surgery, general surgery, bone marrow transplant and critical care

medicine, as well as more than 30 pediatric subspecialties, women’s health, primary care and the largest hospitalist program in Florida.

Orlando Health Medical Group is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts and beyond. Collectively, our 27,000+ team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve.

Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you.

The Admin Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Administrator and Corporate Manager.

**Responsibilities**:
**Essential Functions**
- Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
- Screens calls and visitors.
- Operates copy machine and fax machine.
- Distributes incoming mail.
- Orders supplies.
- Establishes and maintains files and records on an ongoing basis.
- Conducts research, data collection, and some analysis of information.
- Schedules and maintains calendar of appointments.
- Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
- Works independently on special projects.
- Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
- Creates, prepares and coordinates presentations, including charts, graphs, etc.
- Creates and maintains databases and spreadsheets.
- May assist in preparing and/or monitoring budget.
- Performs routine problem solving.
- Works with sensitive employee information and confidential organization information.
- Interacts professionally with all levels of management.
- Significant employee contact and customer service.
- May provide work direction to other clerical personnel within the department.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.

**Other Related Functions**
- Maintains established departmental policies and procedures.
- Prioritizes workload to manage multiple priorities.
- Enhances professional growth and development through participation in education programs, current literature, and workshops.
- Performs other duties as assigned.

Qualifications:
**Education/Training**

High school diploma or equivalent.

**Licensure/Certification**

None.

**Experience**

Four (4) years clerical or secretarial experience.
- Healthcare experience preferred._