Office Administrator for Cpa Firm

3 weeks ago

Chandler, United States NeutronTax Full time

At NeutronTax, we help individuals and business owners conquer their accounting and tax needs.

**The company is currently a one man operation but growing rapidly on the client side. Due to this circumstance, there is massive opportunity for long term growth and career development. We are seeking a proactive and ambitious Administrative Assistant to join the firm. This role is essential in ensuring seamless workflow within the company. We want top performers that we can reward with loyalty, compensation, and opportunity.**

We have a very heavy tax season between February 15th and April 15th. This position may be required to work _some _Saturday afternoons during that period (25% chance) including additional overtime as required to meet job expectations and filing deadlines during the tax season.

**Responsibilities**:

- Schedule, coordinate, and follow up on meetings, and appointments.
- Reach out to clients to keep projects moving along.
- Manage administrative duties with a high level of detail and organization.
- Track and e-file tax returns using our software and prepare paper filing copies when applicable.
- Maintain and update client files and records, ensuring they are current and accurate.
- Answer multi-line telephones in a professional and timely manner. Applicant must be able to think fast on their feet, politely screen out solicitors and provide excellent customer service to clients.
- Order and manage office supplies, ensuring adequate inventory levels.
- Provide support for special projects and initiatives as needed.
- Handle any incoming company inquires and provide appropriate responses or direct them to relevant stakeholder.

**Required Qualifications**:

- High School diploma or equivalent required. Associate or bachelor’s degree in business administration or related field preferred.
- Strong written and verbal communication skills.
- Creative approach to problem solving, both independently and as part of a team.
- Ability to maintain a professional manner under stress.
- Experience with heavy scheduling and management of calendars.
- Detail-oriented execution of administrative activities, with high attention to detail, organization and prioritization.
- **Strong technical and computer skills - Word, Excel, Outlook, Adobe, etc. a must.**:

- **Ability to maintain confidentiality and handle sensitive information with discretion.**

**Preferred Qualifications**:

- Experience with a CPA firm preferred
- Understanding of Tax Documents.
- CRM & workflow management experience

**Job Type**: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 10 - 20 per week

**Benefits**:

- Employee discount
- Flexible schedule

Schedule:

- Day shift
- Monday to Friday
- No nights

Ability to Commute:

- Chandler, AZ 85225 (required)

Work Location: Hybrid remote in Chandler, AZ 85225

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