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Executive Assistant to The CEO
2 months ago
The Executive Assistant Lead provides expert administrative and project management support for the Chief Executive Officer (CEO) and Chief of Staff. Manages a wide variety of support assignments, some independently, of a large scope, high impact, confidential and complex nature. Maintains calendars and coordinate meetings to ensure the most efficient and effective use of the CEO's time. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Compiles and maintains data/documentation to ensure availability of complete, accurate and current information.
**Responsibilities**:
- Oversees and assists team members in assigned functional area, which may include but not limited to, ensuring team is meeting key-deliverables and quality standards, addressing and resolving challenges, managing and tracking performance, and assisting in time management and scheduling; escalates issues to senior leaders as needed.
- Acts as a Liaison with the Board of Directors, physician/community leaders, professional healthcare organizations and senior executives in a timely and confidential manner.
- Screens visitors, calls, requests and inquiries; Organizes and expedites the flow of work through the Executive Office and the organization; Provides general project management support for department strategic priorities.
- Facilitates and executes preparations for meetings including agenda items and technology set-up readiness.
- Manages the Chief Executive Officer's and Chief of Staff's calendar by scheduling and confirming appointments; Coordinates internal/external meeting arrangements such as invitation/registration process, facilities, catering/logistics, travel and hotel arrangements as needed.
- Consistently displays the highest level of sensitivity to organizational issues and trends due to the nature of interactions - particularly with external contacts; Exercises confidentiality and discretion in all matters.
- Prepares, edits and proofreads letters, memoranda and presentations - often of a complex and confidential nature.
- Instructs, trains and delegates tasks to other clerical and administrative team members.
- May perform additional duties as assigned.
**Minimum Qualifications**
Experience - 5 years of experience directly supporting a senior level executive (Bachelors degree equivalent to 3 years of relevant experience)
Education - High School diploma or equivalent
**Preferred Qualifications**
Experience supporting CEO or C-Suite Executives
Healthcare or Hospital experience is preferred
**Inova Benefits and Perks**:
- **Health, Vision, and Dental Coverage**:
- Tuition reimbursement and Educational Assistance
- Student loan assistance - up to $10,000
- State-of-the-art medical and training facilities
- Paid parental leave for birth/adoption of a child
- Retirement benefits with match from day one
- Free Parking to all employees
- Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more
Pay: $90,000.00 - $120,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Relocation assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Fairfax, VA 22031: Relocate before starting work (required)
Work Location: In person