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Administrative Coordinator
1 month ago
Administrative Coordinator
Fairfax, Va
30-40 hours per week, hybrid after training completion
$45-$50K
Our nonprofit client is seeking a top Administrative Coordinator to assist with internal operations of our primary office in Fairfax. To provide essential support across a broad spectrum of various administrative, Human Resources (HR - recruiting & general support)), and operational functions within the organization.
Reports to the Director of Finance and Administration.
Essential Duties and Responsibilities
• Administrative Coordination: Assist with day-to-day administrative tasks such as office management, facilities maintenance, and inventory management.
• Scheduling and Calendar Management: Coordinate scheduling for CEO, senior staff, and volunteers.
• Human Resources Assistance: Support HR activities including recruitment coordination, onboarding logistics, and assisting with HR projects including cultivation of organization culture.
• Executive Support: Assist CEO and Senior Director of Executive Office and Compliance with all administrative activities, as well as Board relations. Includes collateral preparation, document management, and scheduling support.
• Meeting, Conference, and Travel Planning:
• Process and Policy Improvement:
• IT and Systems Support:
• Document Management:
• Project Support:
• Vendor Management:
Qualifications
• College degree or equivalent experience (3-4 years) in administrative / operations and HR.
• Demonstrated high-level professionalism with experience in working with senior staff and executives.
• Well-developed ability to coordinate multiple tasks and projects cross-functionally effectively and professionally; ability to prioritize tasks effectively and adapt to change; handle challenges with professionalism in a fast-paced environment.
• Commitment to and ability to maintain a high level of confidentiality and handle sensitive matters and documents with utmost discretion.
• Demonstrated problem-solving abilities: experience in identifying challenges and issues, as well as devising suggestions for resolutions.
• Strong communication and computer skills with proficiency in Microsoft Office programs; solid email management and internet research skills.
• EXCELLENT attention to detail, and organizational skills.
• Excellent written and oral communication skills.
• Tactful ability to work collaboratively with individuals from broad geographical and cultural
backgrounds.
• Excellent judgment about how to communicate and work with volunteer leadership, stakeholders,
and staff.
• Self-starter who seeks out opportunities to add value to the organization and to team
accomplishments.
