Administrative Assistant

2 weeks ago

Vernon, United States City of Vernon Full time

**Job Summary**:
**EMPLOYMENT OPPORTUNITY WITH THE CITY OF VERNON**

***

**ADMINISTRATIVE ASSISTANT**

**MONTHLY SALARY: $4,070 - $4,947**
- **3% cost of living increase effective July 14, 2024**

**PLUS, AN EXCELLENT BENEFITS PACKAGE**

***

**FINAL FILING DEADLINE**

**SUNDAY, JUNE 02, 2024, 11:59 PM **_OR_** WHEN WE RECEIVE THE FIRST 50 QUALIFIED APPLICATIONS, WHICHEVER OCCURS FIRST.**

**THIS RECRUITMENT IS TO FILL ONE FULL-TIME VACANCY IN **PUBLIC WORKS** AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.**

**DISTINGUISHING CHARACTERISTICS**: - Administrative Assistant, is the entry level in the job series; incumbents work under basic supervision, and perform a variety of routine and supportive clerical duties.

**Essential Functions**:

- Provides customer service at front desk; answers, screens and directs incoming telephone calls; responds to public inquiries and requests for information; schedules appointments; opens and distributes interoffice mail.
- Types, formats, edits and proofreads correspondence, meeting agendas, reports and documents; composes routine correspondence; makes copies and assists with collating binders.
- Uploads current information to the City's website.
- Purchases office supplies; organizes and maintains supply room; processes requests for payments; reconciles billing statements; processes or assisting in processing Department's payroll and personnel status changes.
- Conducts a variety of general office duties including data entry.
- Maintains and enforces all aspects of security and confidentiality of records and information.
- Enters, compiles and summarizes financial or other data, and prepares routine or special reports.
- Processes requests for information, and attempts to resolve them by researching files and records; explains rules, policies, and procedures; explains the proper use and completion of forms and documents; refers matters requiring policy interpretation to supervisor for resolution.
- Performs technical research activities and special projects.
- Serves as backup for other positions to ensure continuity of operations during absences.
- Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

**Minimum Qualifications**:
**Education, Training and Experience Guidelines**:
Possession of a High School Diploma or GED, AND one (1) year administrative support including customer service experience.

**Supplemental Information**:
**Knowledge of**:

- City organization, operations, policies and procedures.
- City Code, City Ordinances, and Standard Operating Manual.
- Principles and practices of office administration.
- Records management principles.
- Telephone etiquette and customer service protocol.
- Customer service standards and protocols.

**Skill in**:

- Preparing correspondence and various types of documents.
- Reviewing documents for accuracy.
- Organizing and maintaining departmental records and filing systems.
- Answering incoming calls and responding to public inquiries.
- Coordinating special projects in support of departmental operations.
- Organizing tasks and meeting deadlines.
- Operating a personal computer utilizing a variety of business software.
- Explaining City policies and procedures.
- Communicating effectively verbally and in writing.
- Dealing tactfully and courteously with the public.
- Establishing and maintaining cooperative working relationships with co-workers and the public.

**LICENSE AND CERTIFICATION REQUIREMENTS**:A valid California State Driver’s License may be required depending on area of assignment.
**PHYSICAL DEMANDS AND WORKING ENVIRONMENT**:Work is performed in a standard office environment.
**SELECTION PROCESS**:
**“The City of Vernon is an Equal Opportunity Employer”**

**CITY OF VERNON - HUMAN RESOURCES DEPARTMENT**

**Lisette Grizzelle, Senior Human Resources Analyst**

**(323) 583-8811, ext. 166

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