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Conference Services Student Assistant

4 months ago

Gainesville, United States University of Florida Full time

The Student Assistant for Conference Services within Housing & Residence Life is required to live on campus as a resident in a residence hall in an assigned room.

The Student Assistant for Conference Services is responsible for:

- Living in on campus facilities to provide in-house support for conference and camp guests
- Coordinate the ordering of auxiliary services (maintenance, custodial services, access requests for meeting & event spaces, AV equipment, etc.)
- Assist with invoicing for guest apartments, event spaces and conferences
- Inspect guest & event spaces for proper equipment set-up, layout, and function prior to use
- Submit iService requests to assist in resolving lodging maintenance or custodial services issues
- Assist with guest apartment and intern housing reservations including processing online requests, contacting guests, and creating and delivering check-in materials
- Complete appropriate guest apartment check-out procedures including facility walk-throughs and resolving lodging custodial or maintenance concerns
- Collaborate with Custodial Services during peak conference season to assist with minor cleaning, collection of trash, and turning of bedroom spaces, as needed
- Manage inventory of guest apartment & event spaces
- Serve in an on-call rotation as assigned by supervisor supporting conference services guests; complete all administrative tasks as required including but not limited to documentation
- Other duties as assigned

**Expected Salary**:

- A stipend in the amount of $2,300 for a 3-month appointment (May - August)

**Minimum Requirements**:

- Enrolled as a full-time student in good standing as defined by the University at the time of employment
- Maintain a 2.5 cumulative and semester GPA the semester prior to employment
- Be available for 20-hours per week

**Preferred Qualifications**:

- Demonstrated attention to detail, dependability, timeliness, and professionalism
- Proficient in written and verbal communication
- Ability to work independently as well as follow verbal and written instructions
- Demonstrated ability to critically analyze situations and actively problem solve
- Demonstrated experience in customer service
- Proficiency with Microsoft Office Suite

**Special Instructions to Applicants**:

- The Conference Services Student Assistant position within Housing & Residence Life is required to live on campus as a resident in a residence hall in an assigned room.
- **This position is only available Summer C.**:

- This position may require availability during university holidays, breaks, nights, and weekends
- Application must be submitted by 11:55 p.m. (ET) of the posting end date.

**Health Assessment Required**:

- No