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Administrative Assistant

4 months ago

Melrose Park, United States Jewel-Osco Distribution Center Full time

Completes a variety of clerical and administrative duties to support line and/or staff management and in some cases a team of professional staff to allow focus management on department goals and objectives.

**WORKING RELATIONSHIPS**:
**Accountable and Reports to: Warehouse Operations Manager**

**PRIMARY JOB FUNCTIONS**:

- Answer routine mail and inquiries and follow up with others to ensure that information is coordinated.
- Maintain attendance records for all union associates; assess attendance points into PortMenu.
- Prepare attendance reports and forward to supervisors for discipline.
- Answer telephone calls, tactfully handle inquiries and transfer to appropriate party.
- Assembles and analyzes information, prepares reports, manuals, and agendas.
- Maintain vacation schedules for union and supervisory groups.
- Maintain inventory of all voice directed equipment. Send broken equipment in for repair.
- Schedule meetings and make meeting arrangements.
- Process, sort, file, and maintain department expense reports, invoices, receipts, contracts, and/or other internal department documents.
- Prepare letters, memos, presentations, and materials in final form from rough drafts that may contain technical terminology.
- Compile minor statistical data; may format in reports for management review.

**SECONDARY JOB FUNCTIONS**: (These are considered occasional in nature)
- Other duties assigned by management.

**SKILLS AND ABILITIES REQUIRED TO PERFORM JOB**:

- Work requires working knowledge of general office procedures.
- Previous experience using work processing software at a level to create and format letters, envelopes, labels, memoranda and tables, and to complete mail merge functions.
- Ability to accurately key 50 words per minute.
- May require math skills at level to complete one step calculations; i.e. addition, subtraction, multiplication, or division.
- Computer skills: word processing and/or spreadsheet.
- Previous experience using spreadsheet software to format the spreadsheet, format columns, move and copy data, create charts and graphs, and create one step math formulas.
- Capable of using PowerPoint software to create presentations including the addition of graphics, sounds, and animation, importing data, and re-configuring graphics.

**WORKING CONDITIONS**:

- Most work is performed in a temperature-controlled office environment.
- Incumbent may sit for long periods of time at desk or computer terminal.
- Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
- Stooping, bending, twisting, and reaching may be required in completion of job duties.

**EQUIPMENT USED TO PERFORM JOB**:
Incumbent may use computers, keyboards, tablets, calculators, telephone, laminator and other office equipment in the course of normal workday.

**CONTACTS**:
Has daily contact with co-workers, suppliers/vendors and customers.

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification; they are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person so classified.

Pay: $23.00 - $28.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- Weekends as needed

**Experience**:

- Administrative Assistant: 2 years (preferred)
- Microsoft Office: 2 years (preferred)

Work Location: In person