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Assistant Property Manager

3 months ago

Portland, United States Redfern Properties, LLC Full time

**Assistant Property Manager - Redfern Properties, Portland ME**

**About Redfern Properties**

Redfern is a housing creator focused on infill and other smart-growth development with emphasis on placemaking. We strive to create unique residences and commercial spaces, while making neighborhoods and communities more vibrant and sustainable. Redfern is building a highly motivated team that will be poised for growth to deliver unmatched property management to our residents all while creating a phenomenal place to work for our employees.

**About the Position**

**Responsibilities include**

**Resident Relations**:

- Act as a point of contact for residents, addressing inquiries, concerns, and maintenance requests in a timely and professional manner.
- Conduct regular property inspections to ensure compliance with lease agreements and maintenance standards.
- Assist in the resolution of resident disputes and enforce lease terms as necessary.
- Assist with planning and execution of resident events.

**Leasing**:

- Assist in the leasing process, including scheduling and conducting property tours, screening prospective residents, and preparing lease agreements.
- Maintain accurate and up-to-date records of leasing activities and resident information.

**Financial Management**:

- Assist Property Manager in the preparation of budgets and forecasts for the property.
- Monitor rent collections and work with residents to address any outstanding balances.
- Coordinate with vendors, contractors and maintenance team on repairs, ensuring cost-effectiveness and quality of work.

**Administrative Support**:

- Assist the Property Manager with drafting correspondence, maintaining files, and scheduling appointments.
- Assist in the preparation of reports, presentations, and other documentation as needed.
- Ensure compliance with local, state, and federal regulations governing property management.

**Team Collaboration**:

- Work collaboratively with the maintenance, finance, operations and property management teams to achieve organizational goals and objectives.
- Foster a positive and productive work environment through effective communication and teamwork.
- Assist in training and mentoring new staff members as needed.

**Qualifications**
- Strong communication, interpersonal, and customer service skills
- Ability to remain calm under pressure
- Excellent organizational and time management abilities, with a keen attention to detail
- Proficiency in Microsoft Office Suite and cloud based CRMs
- Experience in Yardi a plus
- Previous experience in hospitality, property management or related industry a plus
- Driver's License (preferred)
- Work Location: In person

**Additional information**
- $20.00 - $24.00 per hour with bonus opportunity
- 8 hour shift, on-site in Portland, ME
- Full-time, 40 hours per week
- An expectation of travel between properties; a driver’s license is required
- Professional office setting but will require onsite work at property and other offices
- The job physically requires one to stand, walk and sit; talk and hear--both in person and by telephone; use hands to handle or feel objects or controls; reach with hands and arms; see with depth perception; stoop, kneel, bend, crouch and lift up to 25 pounds.
- Reliably commute or planning to relocate to Portland, ME before starting work
- This position is not eligible for remote work
- Availability for weekend, early morning or evening work may be required

**Benefits**:

- 401(k) & Employer Match
- Employee Discount
- Health Insurance
- Paid Time Off & Generous Holidays
- Professional Development & Advancement Opportunities

Redfern is an equal opportunity employer, we respect and aim to thrive with culturally diverse people of varying perspectives, skills and experience.

Pay: $20.00 - $24.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Professional development assistance

Experience level:

- 2 years

Schedule:

- 8 hour shift

Ability to Relocate:

- Portland, ME: Relocate before starting work (required)

Work Location: In person