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Administrative Assistant

4 months ago

Brooklyn, United States Metropolitan Council on Jewish Poverty Full time

**FLSA**: Non-Exempt

**Hours Per Week**:20/Part-time
- Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 325,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 120 food pantries, affordable housing sites, and JCCs provide services directly in neighborhoods across New York City._

**Position Summary**:
In 2021, Met Council opened the Boro Park Chesed Center, a welcoming environment for delivering a wide array of social services, emergency food assistance, and workforce development programs in one centralized location convenient to the Jewish communities in Brooklyn with high demand for these services. In early 2024, we will move from this pilot location to the Upward New York Brooklyn Hub, also in Boro Park, which will significantly increase our physical capacity to scale services.

The temporary Administrative Assistant will support the logístical and programmatic needs of transitioning from the Chesed Center to the Hub. This includes supporting the recently launched Workforce Development programming at the Chesed Center. The work will be accomplished in collaboration with the Managing Director of Social Services, the Executive Director of the Chesed Center, and the Career Access Program Director, in addition to current program staff & participants, Brooklyn community members, and funders.

**Principal Responsibilities**:

- Work internally with Met Council staff on data collection and evaluation, in order to meet funder deadlines and objectives.
- Prepare internal documentation for job postings, Human Resources paperwork, onboarding materials, etc. as the Chesed Center team expands in preparation for The Hub’s opening.
- Organize and coordinate functions and events.
- Support the production of external written materials, such as press releases, reports, and flyers, including proofreading & light editing.
- Some office management tasks (e.g. placing office supply orders) required, as assigned.
- Participate in internal and external meetings as assigned.
- Maintain accurate documentation and notes where appropriate.
- Track and report on progress of tasks to supervisor as needed.
- Other responsibilities as assigned.

**Competencies**:

- Excellent oral and written communication skills.
- Word processing and spreadsheet proficiency (e.g. Microsoft Word and Excel)
- Superior organizational skills.
- Ability to manage multiple projects and assignments and to demonstrate good judgment in dealing with confidential information.
- Able to establish and maintain positive working relationships with others both. internally and externally to achieve the goals of the organization.
- Able to manage schedule, priorities, and resources to achieve goals.
- Commitment to the mission and values of Met Council.

**Skill and Education**:

- Associate degree or equivalent work experience (required).
- 2+ years work experience in administrative or office work (required).
- Good communication skills are necessary; must be fluent in English (both written and oral).
- Familiarity with Boro Park community preferred.

**Physical Demands**:

- **Required Constantly**: Walking, sitting, grasping, bending, stooping, squatting, computer input, finger dexterity and coordination of hand, eye and foot.
- **Required Frequently**:Standing and climbing stairs; carrying laptop & files (approx. 8-10 lbs).
- **Required Occasionally**: Reaching above the shoulder, and lifting 5-25 pounds, pushing and pulling.

**Special Requirements**:

- Must be able to travel on public transportation to offices and meetings as determined by Met Council administration and grants.

**Compensation**:$27.54 per hour.