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Office and Administrative Coordinator

3 months ago

Burlington, United States Fractyl Health, Inc Full time

**Reports To: Executive HR Director**:
**Position Summary**:
**Primary Responsibilities**:
Administrative:

- Complete a broad range of administrative tasks as assigned, inclusive of managing calendars/schedules; completing expense reports; arranging detailed travel plans; developing/coordinating presentation materials; compiling documents for travel‐related meetings; and other similar tasks;
- Plan scientific events and conferences nationally and internationally as assigned;
- Prioritize conflicting needs, handling matters expeditiously, proactively, and with follow‐through to successful completion often within tight

Office Coordination:

- Serve as the first point of contact for Fractyl in a front‐desk capacity, receiving guests and managing solicitors;
- Attend to Fractyl's main phone line, directing calls and voice message to appropriate internal parties.
- Interact closely with assigned vendors and maintain successful relationships.
- Maintain office supply inventories, managing replenishments and maintaining the related budgets.
- Maintain and procure dining supplies on an ongoing basis, closely managing the related budgets.
- Manage the related invoicing processes through to completion.
- Identify cost-effective solutions, as well as process efficiencies, in all assigned areas.
- Successfully execute assigned company events.
- Arrange meetings as requested, coordinating all related activities, inclusive of arranging for food.
- Organize and maintain dining areas, print stations, conference rooms and other community areas, ensuring professional presentation.

Other:

- Perform all activities in compliance with applicable regulations, Fractyl's policies and guidelines, including, but not limited to, timely documentation of activities and maintaining all required applicable training.
- Bring a "can do" spirit to work and deliver on other responsibilities as assigned.

**Education or Certification Requirements**:

- Associate Degree or above

**Professional Work Experience**:

- 1-3 years of related experience
- Experience in biotech, pharmaceutical and/or medical device industries preferred.
- Prior vocational experience in related fields a plus (i.e. Co-Ops, Internships, Fellowships, etc.).

**Qualifications and Skills**:

- Strong computer and software skills
- Excellent written and verbal communication skills
- Effective problem-solver
- Highly organized and detail-oriented
- Strong work ethic
- Ability to work independently, manage multiple tasks, meet deadlines

**Other **Essentials and Key Success Factors**:

- Successful track record of working in high-growth and dynamic organizations
- Demonstrated record of intellectual curiosity, innovation and creative problem solving with an entrepreneurial spirit
- Ability to lead fast-paced projects with a keen sense of urgency to get the job done well
- Evidence of "hands-on" experience and expertise
- Proven and successful track record as a team-player and collaborator in small working environments
- Highly organized and detail oriented with a passion to deliver quality results
- Excellent verbal and written communication skills, with experience translating technical concepts into user-friendly documentation
- Highest levels of professionalism, confidence, personal values and ethical standards

**Travel**:

- This position does not require travel.