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Accounts Payable Coordinator

3 months ago

Irvine, United States FirstService Residential Full time

**Job Overview**:
An **Accounts Payable** **Coordinator** is responsible for weekly invoice review, data processing (keeping with the department compliance of 3 to 5 day turnaround for invoices processed in Avid) and payment processing. This position maintains and monitors the account balances and prepares month-end reporting. The AP Coordinator works closely with the Property Managers in the weekly processing of invoices.

MarWest Commercial, a division of FirstService Residential, is actively looking for an Accounts Payable Coordinator. The position requires an individual who is ambitious, self-directed, and capable of working autonomously or with the broader team to achieve the business and financial goals of the company.

**Compensation**:$21-22/hr

***

**Responsibilities**:

- Association utility bill monitoring and processing.
- Answer vendor inquiries regarding invoice payment status.
- Resolve escalated vendor/payment issues.
- Client Assistance: Assist both internal and external clients with questions or problems associated with vendors, invoices, issued checks, voided checks, stop payments, and cash balances. Must have a working knowledge in the utilization of system tools and various research techniques to assist the client.
- Cash Maintenance: Reviews operating cash balances on a weekly basis and also ensures compliance of the association's cash maintenance policies at month end. Must have an understanding of how to maintain the associations' cash balances on a weekly and monthly basis.
- Bi-weekly payment processing: Ensure invoice details are accurate and printed checks accompany with appropriate details for approval. Verify check registers and accounting reports are accurate.
- Special handling of checks: Complete special check requests handling (i.e.; FedEx, front desk pick up) forwarded by Property Manager or other members.
- Client Assistance: Assist both internal and external clients with questions or problems associated with vendor invoices found in the duplicate, image, “ship to” research, statement and supplier exception queues in Avid.
- Research root cause of invoices moving into the Avid exception queue and suggest remediation.
- Follows quality system procedures.
- Participate in special projects as needed.
- Other duties as assigned.

**Skills & Qualifications**:

- Strong interpersonal and organizational skills with the ability to manage multiple priorities
- Knowledge of Microsoft Outlook, Word, and Excel
- Excellent accuracy and attention to detail
- Organized and excellent multi-tasking skills
- Consistent and regular attendance required

**Education & Experience**:

- High school degree
- Minimum of 2 years of experience in a support role
- Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused,
- Excellent time management skills

**Physical Requirements & Working Environment**:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.***
- Must be mobile enough to move about the facilities, including up and down stairs and recreational areas and navigate uneven surfaces.
- Must be able to lift up to 25 pounds.
- Must be able to sit and stand for extended periods of time.
- Must have finger dexterity for typing/using a keyboard.
- Must be able to actively talk and listen to clients, vendors, co-workers and supervisors.

**Tools & Equipment Used**:

- General office equipment

**What We Offer**:

- Medical, dental, and vision plans (full time and part time 30+ hours)
- Part time 20+ hours qualify for dental and vision
- 401K match
- Time off including vacation, sick, and company paid holidays
- Pet insurance available
- Verizon discount
- Tuition reimbursement
- Legal services
- Free emotional wellbeing and daily life assistance support for all associates
- Domestic partner coverage
- Health savings account
- Flexible spending account

**About Us**:
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

**Disclaimer**:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibil