Executive Personal Assistant

2 weeks ago

New York, United States PEI Global Partners Full time

PEI Global Partners is seeking a highly organized and detail-oriented Executive Assistant to join our team in New York City. The ideal candidate will play a crucial role in supporting two of the firm’s four Partners by providing comprehensive executive and personal assistance. This position requires excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced and demanding environment.


Responsibilities

Executive Assistance

  • Manage executives' calendars, including scheduling meetings, and appointments
  • Screen and prioritize incoming communications, including emails, phone calls, and mail
  • Coordinate logistics for internal and external meetings, including room bookings and catering arrangements
  • Maintain executives’ data / contacts in the firm’s CRM system
  • Assist with special projects and initiatives as assigned by executives
  • Liaise with various teams to ensure seamless execution of meetings and events
  • Arrange complex travel itineraries, including flights, accommodations, and ground transportation
  • Monitor travel changes and provide timely updates to all relevant parties
  • Monitor and code expenses for the executives within QBO in a timely manner
  • Maintain and organize electronic and physical filing systems, ensuring easy retrieval of important documents
  • Serve as a point of contact for clients, demonstrating professionalism and exceptional customer service


Personal Assistance

  • Provide personal support to executives, including managing personal calendars and appointments
  • Arrange personal travel, accommodations, and entertainment as requested
  • Assist with personal errands and tasks, such as shopping, event planning, and household management
  • Coordinate family-related activities and appointments, including children's schedules if applicable
  • Maintain confidentiality and discretion regarding personal matters


Qualifications

  • Strong organizational skills with the ability to prioritize tasks and manage time effectively
  • Excellent communication and interpersonal skills, both written and verbal
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Discretion and the ability to handle confidential information with utmost sensitivity
  • Ability to work independently and collaboratively in a team-oriented environment
  • Bachelor's degree in Business Administration, Human Resources, Communications, Marketing or a related field is preferred
  • Experience with QBO is preferred


Benefits

  • Opportunity for a discretionary bonus based on value add
  • Medical, dental, vision, and disability insurance
  • 401(k) matching
  • Gym stipend
  • Generous paid time off


Salary

  • Starting at $100k


*Please note: This position is located in New York City. You are expected to commute to the Midtown Manhattan office Monday through Friday from 9am - 6pm.*

  • Executive/Personal Assistant

    1 month ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive/Personal Assistant

    1 month ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive Personal Assistant

    2 weeks ago

    New York, United States PEI Global Partners Full time

    PEI Global Partners is seeking a highly organized and detail-oriented Executive Assistant to join our team in New York City. The ideal candidate will play a crucial role in supporting two of the firm’s four Partners by providing comprehensive executive and personal assistance. This position requires excellent organizational skills, attention to detail, and...

  • Executive Personal Assistant

    3 weeks ago

    New York, United States Ascendo Resources Full time

    Growing financial services firm in NY, NY is seeking an Executive Personal Assistant to support the CEO. This is an on-site position with a competitive compensation and benefits. The ideal Executive Personal Assistant holds the following:3+ years as an executive assistantHolds a bachelors degreeTechnically Savvy; proficient with Excel and PowerPoint.The day...

  • Executive Personal Assistant

    3 weeks ago

    New York, United States Ascendo Resources Full time

    Growing financial services firm in NY, NY is seeking an Executive Personal Assistant to support the CEO. This is an on-site position with a competitive compensation and benefits. The ideal Executive Personal Assistant holds the following:3+ years as an executive assistantHolds a bachelors degreeTechnically Savvy; proficient with Excel and PowerPoint.The day...

  • Executive Personal Assistant

    5 days ago

    New York, United States Ascendo Resources Full time

    Growing financial services firm in NY, NY is seeking an Executive Personal Assistant to support the CEO. This is an on-site position with a competitive compensation and benefits. The ideal Executive Personal Assistant holds the following:3+ years as an executive assistantHolds a bachelors degreeTechnically Savvy; proficient with Excel and PowerPoint.The day...

  • Executive Personal Assistant

    1 month ago

    New York, United States Trandon Associates, Inc Full time

    Job DescriptionJob DescriptionHigh-profile CEO is looking for a polished, seasoned, and well experienced Bilingual Executive Personal Assistant. This position's duties will be split as 40% Executive Assistant and 60% Personal Assistant. This position is FULLY IN OFFICE. MUST BE Bilingual in Spanish. ResponsibilitiesScheduling and heavy calendar...

  • Executive / Personal Assistant

    1 month ago

    New York, United States Joss Search Full time

    A new, early-stage venture capital firm is looking for a superstar Executive Assistant/Personal Assistant!THE CLIENTThe client is an early stage venture capital firm that invests into the technology sector. They are new to the market but the principals have years of experience in the investment space. The company is based in Midtown Manhattan but the small...

  • Executive / Personal Assistant

    1 month ago

    New York, United States Joss Search Full time

    A new, early-stage venture capital firm is looking for a superstar Executive Assistant/Personal Assistant!THE CLIENTThe client is an early stage venture capital firm that invests into the technology sector. They are new to the market but the principals have years of experience in the investment space. The company is based in Midtown Manhattan but the small...

  • Executive / Personal Assistant

    1 month ago

    New York, United States Joss Search Full time

    A new, early-stage venture capital firm is looking for a superstar Executive Assistant/Personal Assistant!THE CLIENTThe client is an early stage venture capital firm that invests into the technology sector. They are new to the market but the principals have years of experience in the investment space. The company is based in Midtown Manhattan but the small...

  • Executive / Personal Assistant

    6 days ago

    New York, United States Joss Search Full time

    A new, early-stage venture capital firm is looking for a superstar Executive Assistant/Personal Assistant!THE CLIENTThe client is an early stage venture capital firm that invests into the technology sector. They are new to the market but the principals have years of experience in the investment space. The company is based in Midtown Manhattan but the small...

  • Executive / Personal Assistant

    6 days ago

    New York, United States Joss Search Full time

    A new, early-stage venture capital firm is looking for a superstar Executive Assistant/Personal Assistant!THE CLIENTThe client is an early stage venture capital firm that invests into the technology sector. They are new to the market but the principals have years of experience in the investment space. The company is based in Midtown Manhattan but the small...

  • Executive and Personal Assistant

    1 month ago

    New York, United States 24 Seven Talent Full time

    Client Overview: Our client is a new and innovative skincare brand that is rapidly growingRole Overview: We are seeking an exceptionally organized, proactive, and versatile individual to fill the role of Personal Assistant to the Founder & CEO. This position requires a multifaceted approach, as it encompasses responsibilities ranging from managing household...

  • Executive and Personal Assistant

    1 month ago

    New York, United States 24 Seven Talent Full time

    Client Overview: Our client is a new and innovative skincare brand that is rapidly growingRole Overview: We are seeking an exceptionally organized, proactive, and versatile individual to fill the role of Personal Assistant to the Founder & CEO. This position requires a multifaceted approach, as it encompasses responsibilities ranging from managing household...

  • Executive and Personal Assistant

    1 month ago

    New York, United States 24 Seven Talent Full time

    Client Overview: Our client is a new and innovative skincare brand that is rapidly growingRole Overview: We are seeking an exceptionally organized, proactive, and versatile individual to fill the role of Personal Assistant to the Founder & CEO. This position requires a multifaceted approach, as it encompasses responsibilities ranging from managing household...

  • Executive Assistant/Personal Assistant

    2 days ago

    New York, United States Abacus Group Full time

    Job DescriptionJob DescriptionOur client is a law firm. They seek a temp to perm Executive Assistant/Personal Assistant to join their Manhattan, NY office.ResponsibilitiesHandle scheduling and heavy calendar managementAnswer, screen, and vet all phone calls to the CEOServe as the primary “gatekeeper” for the CEOAssist in HR-related matters and handle any...

  • Executive Personal Assistant

    4 weeks ago

    New York, United States Career Group Full time

    Job DescriptionJob DescriptionExecutive/Personal Assistant to Confidential Celebrity, $130-150kWe are actively looking for an EA/PA who is well-versed in the entertainment space and who has experience supporting a celebrity. This is an incredibly special role working for a celebrated professional who needs a strong right arm in managing the day-to-day, as...

  • Executive Personal Assistant to Principals

    1 month ago

    New York, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to Principals, Private Investment Firm, Midtown, NYCA well- established investment firm with offices in Midtown/NYC is looking for an Executive Personal Assistant to support the 2 main principals of the firm. This is a hybrid role, working Monday-Thursday in the office and Friday remote. This is an exciting opportunity for...

  • Executive Personal Assistant to Principals

    1 month ago

    New York, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to Principals, Private Investment Firm, Midtown, NYCA well- established investment firm with offices in Midtown/NYC is looking for an Executive Personal Assistant to support the 2 main principals of the firm. This is a hybrid role, working Monday-Thursday in the office and Friday remote. This is an exciting opportunity for...

  • Personal/executive Assistant to CEO

    1 month ago

    New York, United States Coffee of Grace Full time

    Coffee of Grace is a woman owned and operated specialty roaster catering to hotels, restaurants, cafes, and specialty stores throughout the U.S. Our product is sourced ethically and directly from partnerships we’ve developed throughout the coffee belt, including Ethiopia, Colombia, Brazil, Peru and Guatemala. We look to partner with women coffee farmers or...