Grants Accountant

2 weeks ago

Glendale, United States YWCA Glendale and Pasadena Full time

**About Us**

**YWCA Glendale and Pasadena is dedicated to eliminating racism, empowering women and promoting peace, justice, freedom, and dignity for all. **YWCA Glendale and Pasadena’s purpose is to ensure the health, safety and economic empowerment of women, children, and families and to strengthen communities to prevent and break the cycle of domestic violence. We provide resources and support to survivors of domestic violence and their children and through our education and prevention efforts we empower women, girls and families to build healthy relationships, achieve self-sufficiency, and live free from all forms of oppression. Our programs include a 24/7 Crisis Hotline, a 16-bed Domestic Violence Emergency Shelter, a Domestic Violence Community Services Center that provides case management, legal services, adult and child counseling, trauma informed childcare, and housing navigation support, a Violence Prevention Education and Outreach Program, a Girls Empowerment Program that offers after school programming, summer camp and STEAM education workshops and mentorship, and racial justice training and advocacy in collaboration with the Coalition for an Anti-Racist Glendale and other social justice organizations.

**Position Summary**

The Grant Accountant is responsible for grant billings, accounting, and reporting of government, foundation and other grants, grant budget modifications and amendments, grant budget preparation and expenses analysis, month-end close, year-end close, and grant contracts closeouts, accounts reconciliation, general ledger analysis, payroll processing and submission. The Grant Accountant involves engaging with program staff and accounting team to ensure accurate reporting and payments while aligning financial aspects with program requirements. The Grant Accountant validates expenses, ensures grant compliance, and strategically maximizes grant billing and funding utilization. The Grant Accountant serves as a key contributor to the success and sustainability of grant initiatives. This position reports directly to the Director of Finance and Accounting.

**Grant Billing**
- Prepare the entire grant invoices and ensure accuracy and resolve discrepancies collaboratively.
- Review and record A/R billing invoices in the agency’s accounting system.
- Maintain compliance with GAAP, Federal Grant management practices, and relevant regulations.
- Adhere to requirements and strict deadlines for invoice preparation and submission.
- Collaborate across programs to identify and address discrepancies in grant billing.
- Investigate missing or incorrect support documents to ensure billing accuracy.
- Identify incoming grant checks and deposit them electronically to the agency’s operating bank account.

**Grant Administration**
- Responsible for the grant cycle of all government grants from pre-award to closeout at the end of fiscal year.
- Collaborate with the program staff to ensure the program expenses vs budget is on the right track to meet the budget goal.
- Prepare grant reports, monitor grant expenditures vs budget, and work closely with program staff on maximizing grant use.
- Track budget modification timeline and prepare budget modifications and submit to funders to meet deadlines.
- Follow up on collection of grants receivable and communicate with funders to resolve any discrepancies and corrections.
- Perform annual grant contracts closeout functions including adjusting journal entries, reconciliations, invoices and final cost reports.
- Ensure bank reconciliations, expenses report, grant receivable and revenue report,
- Maintain grant invoices and contracts information ready for monitoring and independent auditor review.

**Reporting and Compliance**
- Ensure timely and accurate documentation for expenditure reimbursement in accordance with contract requirements.
- Monitor reporting requirements and timeline to ensure monthly and quarterly reports are submitted on time.
- Conduct regularly reconciliations of general ledger accounts for accurate expense capture in monthly billing.
- Maintain accounts receivable tracking sheet on an ongoing basis to ensure the timely collection of revenue.
- Complete annual grant closeout reports and submit them to the funders.
- Track revenue and expenditures and ensure meeting grant budget goal.
- Contribute to the preparation of required internal and external financial reports.
- Identify and communicate grant-related issues promptly with the Director of Finance and Accounting.
- Collaborate with program and funders to ensure compliance with grant contract requirements.
- Assist in researching and pulling supporting documents for monitoring and annual independent auditors.
- Collaborate and support the Director of Finance and Accounting on special projects.

**Payroll Processing and Submission**
- Review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, taxes, benefits, garnishment

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