Administrative Assistant

3 weeks ago

Torrance, United States The Sunrider Corporation Full time

**JOB SUMMARY**:Account for U.S. domestic and foreign bank account activity for affiliates. Preparation of internal head office financial statements. Preparation and review of excel spreadsheets. Sales tax assistance. Secretarial and administrative assistance. These are essential tax, accounting, and administrative functions.

**Essential Duties and Responsibilities**:

- **_ _**_A successful Administrative Assistant in the Tax Department must spend over 50% of work time on, and satisfactorily perform, these general categories of duties, which require significant discretion and independent judgment_**_1_**_. Responsibilities include, but are not limited to:_**
- Perform day-to-day treasury operations, including ACH/ Wire & Check requests.
- Account for inter-entity receivables and payables. Provide similar functions for the principals’ banking needs.
- Assist in preparing unaudited financial statements for the principals.
- Account for various inter-entity promissory notes including for payments of interest and principal.
- Assist in preparing detailed schedules used to prepare the principals’ federal and state tax returns including their general ledgers.
- Ultra-high net worth environment.
- Perform basic tax research, as necessary.
- Prepare various other regulatory and tax filings.
- Maintain property tax schedules.
- Account for U.S. domestic and foreign bank account activity for affiliates and principals. Prepare detailed weekly cash report.
- Prepare internal head office financial statements including preparing and posting journal entries for investment in foreign affiliates.
- Prepare and assist in reviewing tax and accounting schedules for completeness and accuracy.
- Prepare quarterly U.S. economic activity reports.
- Account for numerous domestic and foreign bank accounts.
- Assist with sales & use tax processing.
- Secretarial and administrative assistance including copying, certified mailings, typing, filing.
- No significant decision-making authority.
- No supervisory responsibility.

1 This list is a summary and not inclusive of all essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

**Qualifications**:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Education and/or Experience**:

- Associate‘s degree desirable.
- 3-5 years of previous experience required.

**Skills and Abilities**:

- Must have excellent English spoken, reading, and writing skills. Mandarin speaking, reading, and writing skills are desirable but not necessary.
- Approachable with excellent interpersonal communication skills and the ability to work as a team player while maintaining a high degree of customer service and confidentiality.
- Ability to prioritize job tasks in order of changing priority and in a deadline driven, fast paced work environment.
- High degree of integrity; able to handle confidential information with absolute discretion.
- Strong initiative (drive, sense of urgency) and flexibility.
- Detail oriented with a high degree of accuracy including data entry and mathematical aptitude. Highly organized and adapt quickly to changing priorities and simultaneously handle multiple projects with total accuracy and attention to detail.
- Strong organizational, administrative skills and the ability to multi-task.
- Ability to meet deadlines and follow directions.
- Excellent time management skills and a demonstrated ability to remain calm under pressure.
- Adaptable and comfortable with change, focused on continuous Improvement.
- Thrive in a deadline-driven environment and can respond well to changing priorities, workflows, and information.
- Must be able to multitask and work well under pressure.
- Ability to work independently as well as in a team environment.
- Excellent written and verbal communication skills
- Analytical Skills Possess basic mathematical skills, critical thinking, and problem-solving skills.
- Excellent organizational skills with good attention to detail and accuracy
- Computer Skills To perform this job successfully, an individual should be proficient with Microsoft Office. Working knowledge of Google Suites.
- Microsoft Word, Excel, Power point, QuickBooks, and Thomson Reuters individual tax software. Ability to perform Google and other searches for technical information and to enter information on various corporate and government websites.

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