Administrative Assistant

5 days ago

Naples, United States Guest Services, Inc. Full time

**Administrative Assistant - $25.00/hour**

Kalea Bay, managed by Guest Services, is now hiring for Administrative Assistant.

The pay for this position is $25.00/hour, and the schedule will be Monday to Friday, 8:00 AM to 4:30 PM.

**Benefits**:

- Healthcare Options (medical, dental, vision, HSA/FSA options, etc.)
- 401K match
- Paid holidays plus additional paid time off
- Tuition Reimbursement
- Employee Assistance Program
- Employee Discounts at recreational and lodging facilities nationwide
- Additional discounts on various products and services
- And more

**JOB SUMMARY**

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit.

**ESSENTIAL FUNCTIONS**
- Keep records and execute administrative policies determined by or in conjunction with the Division Vice President and Hospitality Team
- Adhere to and promote GSI Hospitality Standards.
- Manage VP and Hospitality Manager’s calendar and independently schedule appointments.
- Screen incoming calls and correspondence, and respond independently when possible.
- Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
- Create and maintain database and spreadsheet files for revenue management and Sales and marketing.
- Run all required weekly and monthly reports for analysis and distribution
- Act as an onsite Human Resources : maintaining and executing changes to employee files, recruiting, CORE oversight
- Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
- Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings for VP and Hospitality Managers
- Maintain office equipment and supplies.
- Required to learn new software systems and become proficient as assigned
- Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system.
- Ability to travel, if required ,a s needed by Division
- Perform administrative tasks as assigned by VP and Hospitality Managers.
- Maintain awareness of safety issues, and report them immediately to your manager.

**SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE**
- High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.
- Ability to calculate basic mathematical figures.
- Computer proficiency with the ability to utilize Microsoft Outlook, excel, Teams, Wordpress
- Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.

**PHYSICAL AND MENTAL REQUIREMENTS**
- Ability to sit at a desk for the entire work day.
- Reading and writing work-related documents in English.
- Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
- Constantly communicates and receives verbal communication.
- Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.
- Occasionally stoop, kneel, or crouch.
- Use hands and arms to reach for, grasp, and manipulate objects.

**EQUIPMENT USED**
- Typical office equipment (computers, laptop, printer with scanning capabilities, copiers, among others).

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Pay: $25.00 - $25.50 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday
- Weekends as needed

Ability to Commute:

- Naples, FL 34110 (preferred)

Work Location: In person

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