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Administrative Assistant
3 months ago
**Administrative Assistant**
Work Location: 8935 Research Drive, Suite 200, Irvine, CA 92618
Employment Type: Full-Time (40 hours per week; M-F)
**Your Role at Walker**
Do you thrive in a fast-paced environment and enjoy tackling a variety of tasks? Are you a highly motivated and organized individual with a keen eye for detail? If so, we want to hear from you
We're seeking a superstar Administrative Assistant to join our dynamic team and provide exceptional support to our firm’s Irvine and Los Angeles offices. This role is perfect for someone eager to learn, takes initiative, and enjoys collaborating with others.
**Responsibilities**
- Provide incoming telephone coverage.
- Edit Word and Excel documents as required by the professional staff. The work performed may at times be of a confidential nature.
- Proofread your work for accuracy to ensure correct spelling, grammar, content, and style.
- Assist with proposal/project opening processes.
- Arrange travel when necessary.
- Process expense reports.
- Process project information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.
- Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.
- Search bid websites for relevant requests for proposals/qualifications.
- Complete or assist with special projects and event preparations as required.
- Prepare management reports as needed.
- Responsible for incoming and outgoing mail.
- May provide backup for additional clerical duties when needed.
- Various tasks as required to keep a professional office running smoothly.
**Qualifications and Competencies**
- An Associate’s and/or Bachelor's degree required.
- Proficient writing skills including but not limited to document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment.
- Experience with Microsoft Word and Excel is required.
- Ability to communicate clearly virtually and in person.
- Strong office, computer, and internet research skills.
- High-level multitasking and time management skills and ability to balance and prioritize short-term deadlines amongst multiple offices.
- Strong organizational skills.
- Flexibility and ability to respond to changing schedules and priorities under the pressure of time deadlines.
- Ability and willingness to unpack office supplies, including boxes of paper which may weigh in excess of 20 pounds.
- Motivated, good attitude, and willingness to help.
- Providing A/E administrative experience is a plus.
- Travel required: report to our Los Angeles office 1-2 times per week.
Salary Range: Base salary ranges from $47,000 to $55,000 annually + bonus, depending on experience. Total financial compensation resulting from a performance bonus can increase your earning potential.
In addition to a competitive compensation package, as a full-time employee, Walker offers an exceptional benefits package which includes:
- Medical, Dental, Vision insurance package
- Employer Matched 401(K) Plan
- Company-provided life Insurance
- Disability Income Protection
- Health Saving Accounts (HSA) & Flexible Spending Accounts (FSA)
- Employee Ownership Potential (Walker is 100% employee-owned)
- Tuition Reimbursement & funding for prep-class and licensing exams
- 3—Weeks of Paid Time Off (PTO) and 8 paid holidays
- Commuter Benefits
- Walker Conferences - formalized training programs held every year
**Walker Consultants**
Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, and Building Envelope Consulting Services, a fast-growing part of our business in the last 10 years.
Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.
Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.
