Administrative Support Coordinator
2 weeks ago
Onsite
Position Summary:
Duties & Responsibilities:
- Answers and transfers telephone calls; receives and directs visitors and maintains visitor log
- Serves as a primary point of direct administrative contact and liaison with other offices, individuals; vendors, service-providers and organizations on a range of specific projects/events
- Resolves administrative problems by analyzing information, identifying, recommending and communicating solutions
- Maintains Library material in conjunction with Research department
- Maintains rapport with office leadership and employees by providing information, answering questions, and assisting with special requests
- Maintains continuity of work operations by documenting and communicating needed actions to management; discovers irregularities; determines continuing office needs
- Assists with the planning, scheduling and organizing of office meetings and events
- Manages daily, weekly, monthly conference room reservations calendar and office visit requests
- Coordinates, oversees, and/or performs a wide variety of administrative and program support activities on behalf of Directors and/or Managers, as requested
- Sends memos and reminders to the Office Manager relevant to maintaining common spaces and building management notifications
- Coordinates and oversees the day-to-day maintenance needs of the office, as appropriate, to include logistics, security, and related activities
- Acts as backup for Office Services personnel
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned- Skills & Competencies:
- Strong interpersonal and communication skills and ability to work effectively with all levels of the organization
- Excellent organizational and cultural awareness
- Exceptional client service skills
- Considerable initiative, sound judgment and excellent follow-up skills
- Strong information research skills
- Coordinating, records maintenance and database management skills
- Ability to prioritize and schedule work assignments to meet office needs
Qualifications & Prior Experience:
- High school diploma, College Degree is a plus
- Minimum 3- 5 years administrative experience related to duties and responsibilities specified
Physical Requirements:
- While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments
- This position may also be sedentary and require the employee to sit for extended periods of time
- Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools
FIT
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