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Chief of Staff and Executive Assistant to Principal

4 months ago

New York, United States The Chamber Group Full time

In this role you will work closely with the Principal and Founder. We require that this highly organized, self-starting employee will anticipate and deftly maneuver through the day-to-day challenges that come with managing the schedule of an executive who has multiple projects happening simultaneously.

**ABOUT YOU**:
**RESPONSIBILITIES**:

- Anticipate the needs of the CEO, proactively and independently provide support, ranging from meeting preparation to arranging car reservations.
- Attend meetings and take minutes, provide notes to internal managers.
- Schedule all appointments, commitments, and reservations for the CEO, determining priority of requests and handling accordingly.
- Prepare and submit expense reports, maintaining meticulous records of financial transactions from the CEO to submit to the Financial Director.
- Create and maintain presentations and agenda; track and follow-up on action items, manage project timelines, deadlines, and requests.
- Arrange travel bookings and accommodations, including comprehensive itineraries.
- Manage reservations, gift-sending, and other logistics for the CEO, including business and personal endeavors.
- Independently initiate and implement processes to manage projects, information, and people, ensuring the entire team effort runs smoothly and efficiently.

**REQUIREMENTS**:
Bachelor’s degree in Public Relations; Media Communications preferred.
- At least 4-6+ years of experience in an Executive Assistant, Project Management, or operational role (preferably in the Film, TV, Media, or Entertainment landscape).
- Strong interest in new media (especially immersive), technology, innovation, and content preferred.
- Experience managing support staff and interns preferred.
- Excellent judgement, attention to detail, strong multi-tasking skills, and an innate drive to get things done.
- Highly collaborative working style; can juggle competing priorities among a high performing team.
- Exceptional written and verbal communication skills.
- Ability to work autonomously and take ownership of projects.
- Ability to anticipate needs and stay 3 steps ahead.
- Ability to adapt quickly, build relationships, and engage people.
- Ability to maintain the highest level of confidentiality with sensitive information.

**SCHEDULE**:This position is onsite four days a week at our NYC offices and will require attention after hours and on weekends.

Pay: $75,000.00 - $90,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person