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Executive Assistant to the Chief Commercial Officer

2 months ago

New York County New York, United States Rokt Full time
About the Role

We are seeking a highly organized and proactive Executive Assistant to support our Chief Commercial Officer (CCO). The ideal candidate will enhance the efficiency and effectiveness of the CCO by managing day-to-day operations, coordinating meetings, and handling extensive travel arrangements.

Key Responsibilities
  • Enhance the Chief Commercial Officer's efficiency and effectiveness through comprehensive support.
  • Organize and manage all aspects of internal and external meetings, including logistics, agendas, and communications.
  • Arrange all travel details, such as booking flights, hotels, ground transportation, and handling visas and passport renewals.
  • Provide organizational support for the CCO's personal tasks, including family/children & coordinating complex family schedules.
  • Handle monthly expense reports, global credit card reconciliation, and offer backup support to other assistants.
  • Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges.
  • Foster a collaborative team environment, keep a positive attitude, and proactively support colleagues and company events.
  • Be present in the office whenever the Chief Commercial Officer is onsite.
Requirements
  • 8+ years experience of supporting C-level executives.
  • Extremely strong computer literacy in MS Office Suite or Google Docs.
  • Strength in time management and organizational skills with the ability to multitask in a fast-paced work environment.
  • Attention to detail and accuracy, very responsive - polite and professional in all communication.
  • Flexible and be able to adapt quickly to last-minute changes, taking them in stride while maintaining a pleasant manner and motivating spirit.
  • Take initiative to identify and execute upcoming tasks and projects.
  • Strong written and verbal communication skills.
  • Demonstrated team player.
  • Strong sense of professionalism and diplomacy as this role will interact with clients, candidates, and suppliers as well as all levels of staff in the organization.
  • Bachelor's degree or equivalent preferred.