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Office Manager

3 months ago

Port Saint Lucie, United States Velcon Construction Management Full time

**Job Summary**:
We are seeking an organized and detail-oriented Office Manager to join our team. The Office Manager will oversee daily office operations, manage vendor relationships, monitor and issue invoices to Clients, coordinate construction related inspections and events, assist with document preparation for permit and project close-out and ensure efficient office functioning.

**Responsibilities**:

- Organize and maintain office operations and procedures
- Manage office supplies inventory and place orders
- Prepare and submit invoices to Clients for payment
- Monitor status of invoices and follow up on outstanding invoices
- Coordinate with vendors for office maintenance and services
- Plan and coordinate office events and meetings
- Maintain filing systems and ensure confidentiality of sensitive information
- Assist with basic clerical tasks as needed
- Assist with permit close-out procedures

**Qualifications**:

- Proven experience in office management, administrative assistant, or a similar role
- Proficiency in Quickbooks
- Knowledge of Factor Project Managment software a plus
- Knowledge of local municipality permitting requirements and processes is a major plus
- Strong organizational skills with the ability to prioritize tasks
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is mandatory
- Experience with vendor management is a plus
- Familiarity with phone systems and printing and scanning

Pay: $24.04 - $28.85 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends

**Experience**:

- Microsoft Office: 3 years (required)
- Administrative experience: 1 year (preferred)
- QuickBooks: 2 years (required)

**Language**:

- English (required)

Ability to Commute:

- Port Saint Lucie, FL 34986 (required)

Work Location: In person