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Executive Administrative Assistant

2 months ago

Palos Park, United States Heart Care Centers of Illinois Full time

Heart Care Centers of Illinois, a large multi-site network of cardiovascular providers, currently has an opening for an Executive Administrative Assistant responsible for a wide variety of administrative duties. This role will work directly with our Physicians and other support staff to enhance communication, teamwork, and operations.

**Major Duties and Responsibilities**:

- Provides confidential administrative support to the Executive Committee of Physicians
- Manages and prioritizes Physician weekly/monthly/on-call calendars and schedules
- Prepares and organizes documents, presentations and correspondence
- Assists with meeting planning and coordination, including coordinating travel arrangements, itineraries, agendas, and meeting materials
- Receives, handles and transfers phone calls and messages promptly and courteously
- Handles other administrative tasks as needed

**Qualifications**:

- 4+ years previous healthcare administrative experience to an executive level position or MD preferred
- High school diploma required; Associates Degree preferred
- Exceptional organizational, multi-tasking, and time management skills
- Exceptional verbal and written communication skills
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Knowledge of healthcare operations and terminology a plus
- Professional demeanor with excellent phone etiquette

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to Relocate:

- Palos Park, IL 60464: Relocate before starting work (required)

Work Location: In person