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Administrative Assistant

2 months ago

Newark, United States Philip's Academy Charter School Full time

**Job Title: Administrative Assistant**

**Classification: Exempt**

**Position Type: Full-Time**

**Reports: Director of Human Resources**

**Date: June, 2024**

**Administrative Assistant Job Description**

**Responsibilities**:

- Human Resources _
- Conduct initial screening of job applicants and coordinate interview schedules.
- Draft and prepare HR-related documents, such as offer letters, employment contracts, and HR policies.
- Perform E-Verify and I-9 processes in compliance with federal regulations.
- Utilize Paychex for HR-related tasks, such as payroll processing and employee data management.
- Maintain accurate and organized HR records and documentation.
- Actively participate in onboarding processes for new hires and ensure all required documentation is completed accurately.
- Very good working knowledge of Microsoft Office (Outlook, Word, Excel, etc.) and related computer software
- Provide administrative support to the entire Administrative Team as needed.
- Finance_
- Assist with Accounts Payable and Accounts Receivable in our Finance Department
- Payment Inquiries re: any online systems used to collect payments
- Maintain Vendor contact and compliance
- Must be able to work effectively with patients and families of all ages and cultural backgrounds;
- Ability to maintain customer service orientation and professionalism in all interactions;
Qualifications:

- At least 2 year of practical HR or Finance experience is required.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent attention to detail and accuracy in all work.
- Proactive and self-motivated with the ability to work independently.
- Quick learner with the ability to adapt to new systems and processes.
- Strong communication skills and the ability to ask questions and seek clarification when needed.
- Diligent note-taking skills to ensure accurate documentation and record-keeping.

Education & Experience:

- High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus
- Associate or Bachelor's Degree (Business Administration or HR-related field) preferred
- 1-2 years of Admin or Office Support experience REQUIRED

Pay: From $42,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's (required)

**Experience**:

- administrative assistant: 2 years (required)

Work Location: In person