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Administrative Assistant

2 months ago

Newark, United States Aire Serv Full time

Qualifications•2+ years of administrative service experience•Detail-oriented, with superior organizational skills•Multitasking and Time Management skills•Ability to work independently to complete assignments•Strong written and verbal communication skills•Good work ethic and willingness to learn new methods |

Responsibilities
•The HVAC Install Admin Assistant position is responsible for performing all administrative support related to the HVAC Installation Department
•The ideal candidate will be a hard-working professional able to undertake a variety of administrative support tasks and work diligently under pressure
•Work closely with vendors to retrieve quotes for customer estimates
•Enter and track purchase orders and invoices
•Order permits and inspections and maintain the progress of jobs
•Assist with the invoicing process, bookkeeping procedures and collections, and preparation of estimates and service requests
•Maintain office, HVAC Installation jobs, and estimate schedules, make any necessary scheduling adjustments with dispatch and coordinate directly with customers
•Assist management with material orders and tracking
•Provide support to HVAC field technicians
•Track repairs and work completed in trade software, Service Titan
•Work closely with lead HVAC Installation coordinators and managers on all other administrative duties

We believe in doing the job right. And part of the job is creating a company worth working for. So when you put on that Aire Serv® uniform, you become part of a place that will take care of you the way our franchise owners take care of their own family and friends. Grounded in honesty, integrity, and no surprises. Excellent customer service can't happen without happy, motivated, and committed employees. Which is where you come in. People like you make what the Aire Serv franchise owners do possible and creating a team that shares and exemplifies our values is as important as providing quality service for heating and cooling systems.

*All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Aire Serv® franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.