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Business Coordinator

4 months ago

Colonial Heights, United States VA Dept of Transportation Full time

**Title**: Business Coordinator

**State Role Title**: Gen Admin Supv I/Coord I

**Hiring Range**: $56,474 - $91,771

**Pay Band**: 4

**Agency**: VA Dept of Transportation

**Location**:Richmond District Office

**Recruitment Type**: General Public - G

**Job Duties**
- Are you driven by financial metrics, innovation, and a commitment to excellence and are looking for an opportunity to use your planning and budgeting skills? Then VDOT has an exciting opportunity for you The Richmond District Equipment Shop is seeking a Business Coordinator to help drive us forward.
As a Business Coordinator, you will coordinate functions for budget development and monitoring, financial and account management, records management, procurement, and administrative activities. You will also ensure activities are prioritized based on organizational need and track projects, track and maintain training and CDL records, and develop reports.
Core Responsibilities for this position include:

- Organize and maintain records for assigned program area per established retention schedules and policies.
- Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents, and perform data reconciliations.
- Process, verify and track assigned contracts. Ensure change orders are processed appropriately. Serve as the first point of contact with vendors to resolve routine contract administration problems.
- Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure times from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
- Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial reports.
- Recommend resolution to administrative and business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.

In addition to a rewarding work experience, VDOT offers core benefits including competitive health and life insurance programs, pre-tax spending accounts and leave programs. Employees participate in a state retirement plan with options for tax-deferred retirements saving including employer matching. The Commonwealth of Virginia also funds a short
- and long-term disability program. Miscellaneous benefits include paid holidays, training and tuition assistance programs, wellness programs and more.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
**Minimum Qualifications**
- Experience using financial management and budgeting computer programs.
- Experience with Word, Excel, and Access
- Knowledge of GAAP, accounting policies, practices and procedures.
- Knowledge of budget development and monitoring.
- Ability to communicate effectively orally and in writing with internal and external customers
- Ability to interpret laws, regulations, policies, and procedures.
- Ability to establish and maintain effective working relationships with at all levels of agency management and with vendors.

**Additional Considerations**
- Administrative experience coordinating a variety of business functions for a designated program area.
- Experience with state budgeting practices and procedures.
- Experience using Cardinal system.
- A combination of training, experience, or education in Accounting, Business Administration, or related field desired.

**Special Instructions**

**In order to be considered for this position, you must submit your resume.**

This position is ineligible for tele-working. Fingerprint based background check, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”.

**Contact Information**

Name: Jarita Taylor

Phone: 804-629-2086

Note**: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. **Equal Opportunity Employer