Executive Administrative Assistant
1 month ago
**Job Summary**:
**Responsibilities**:
- Handles details of a highly confidential and critical nature which require in-depth knowledge of company operations, policies, and procedures.
- Arrange all domestic and international travel plans for various physicians and members of leadership.
- Maintain and update contact lists for business arrangements, schedules, and all information requests.
- Serve as a project lead on projects as assigned by leadership.
- Maintain, organize, and process all internal and external documents, expense reports, and invoices.
- Manage and arrange calendars, meetings, and schedules daily for the CEO and COO.
- Assisting in the management of the physician weekend on-call and vacation calendar, including Northridge Hospital.
- Prepare and plan for leadership meetings, including, but not limited to taking the appropriate meeting minutes and coordinating virtual sessions.
- Prepare, proofread, and edit all correspondence, communications, presentations, and other documents as requested.
- Managing DocuSign and gathering signatures as needed.
- Helping to facilitate and be the point.
**Key Competencies**:
- Discretion
- Kind and compassionate
- Willing to roll up their sleeves
- Collaboration skills
- Organizational skills
- Detail-oriented
- Communication proficiency
- Flexibility
**Qualifications**:
- Strong written and verbal communication skills
- Ability to multi-task effectively and possess strong organizational skills
- Excellent time management skills
- Ability to manage the calendars and arrange both domestic and international travel plans
- Proficient with Microsoft Office
Pay: From $66,560.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Glendale, CA 91204: Relocate before starting work (required)
Work Location: In person
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