Administrative Assistant Iii
2 months ago
Ecolab is seeking an experienced, professional, and dynamic Administrative Assistant to provide support to Food & Beverage Global Solutions GM and leadership team. This position will perform executive assistant duties including handling highly confidential information.
To be successful in this role you must be high-energy, organized, and a self-starter who initiates and anticipates, communicates well, and has excellent project management, writing, and Microsoft Office skills with the ability to learn new technology platforms.
This position will follow Ecolab’s Hybrid work model, consisting of remote and in-office work at our campus in **Naperville, IL**.
**What will you do**:
- Proactively manage calendars (Outlook) and schedule meetings for multiple executives.
- Produce high-quality presentations and other documents in Word, PowerPoint, and Excel.
- Store documents and manage group access to SharePoint and Teams sites.
- Make travel arrangements including logistics, agendas, developing itineraries, booking flights and accommodations.
- Prepare expense reports for executives and execute financial administrative tasks related to corporate card use and manage accurate processing of departmental invoices.
- Provide support to the broader sales team and division internal communications.
- Manage projects as requested such as supporting annual recognition events and external engagements.
- Manage department requests including support for Sales VPs.
- Make independent decisions regarding planning, organizing, and scheduling priorities for self, and executives.
- Support data and reporting needs of the field and corporate account sales organizations.
**What’s in it For You**:
- The opportunity to take on some of the world’s most meaningful challenges within a team that values innovation and new ideas.
- The ability to make an impact and shape your career with a company that is passionate about growth.
- The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.
**Minimum Qualifications**:
- High School Diploma or equivalent
- 5 years of professional experience
**Preferred Qualifications**:
- Bachelor’s Degree
- Previous experience as an assistant reporting directly to senior management.
- Excellent grammar, punctuation, and spelling.
- Understanding of deadlines with mínimal supervision.
- Ability to uphold confidentiality and effectively manage sensitive information.
- Excellent organization, project management, and problem-solving skills with attention to quality.
- Exceptional interpersonal skills; friendly and professional demeanor.
- Advanced Microsoft Office skills (Word, Excel, PowerPoint), PowerBI, and Microsoft Outlook with the ability to become familiar with other key programs such as Workday.
- Previous experience analyzing business insights and updating leadership on the results.
**Benefits**
Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.
**Covid-19 Vaccine Notice**
Due to local mandates and customer requirements, applicants for certain customer-facing positions must be fully vaccinated (which in some situations requires a booster if eligible), unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
**Americans with Disabilities Act (ADA)**
**Our Commitment to Diversity and Inclusion**
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.
In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.
We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.
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