![DHJJ](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
1 month ago
Who We Are
DHJJ is a full-service CPA and business advisory firm with offices in Naperville and St Charles, Illinois. Our firm operates on the foundation of our core values: we are committed to accountability, leveraging cutting-edge technology, the psychological health and HR development of our team, and doing great work We offer BCBS group health insurance plans, dental, vision, life insurance, extra paid holidays, 401(k) and profit-sharing plans.
DHJJ was founded in 1974 and has since grown to approximately 100 employees at two locations, including experienced CPAs, tax preparation experts, and business consultants. At DHJJ, we are much more than an accounting firm. We exist to serve clients and help them reach their goals.
Who You Are
We are seeking an efficient, organized multitasker to join our seasoned and dedicated administrative support team. Your professionalism and polish will be crucial in handling a variety of essential tasks and ensuring our daily operations run seamlessly.
Responsibilities
- Systematically organizing and scanning client tax workpapers and source documentation allowing for seamless integration into our automated processing software;
- Gathering comprehensive information about new clients to onboard them across multiple applications, including storing relevant documents in organized digital files, establishing the client portal, and setting up projects within our software for the accounting team;
- Collating client tax returns for client signature, tailoring delivery methods to the clients' needs and preferences according to instructions from the accounting team;
- Managing the setup and flow of documents through the client portal and e-signature platforms;
- Promptly and professionally fielding various day-to-day requests from the accounting team including but not limited to notices, copies of returns, and updates to client records;
- Providing backup support to the receptionist as needed, answering and directing phone calls, managing incoming and outgoing mail, receiving and routing incoming client source documents, and welcoming clients and visitors to the office;
- Other duties as assigned.
Required Skills
- Ability to perform several tasks concurrently with ease and professionalism;
- Proficiency with Microsoft Office Suite including Microsoft Word, Excel, Outlook, and Teams;
- Attention to detail and dedication to high-quality work;
- The ability to accurately type 60 words per minute or more;
- Excellent interpersonal and customer service skills.
Qualifications
- High School diploma or equivalent; Associate's degree in Business Administration or related field preferred;
- 2-5 years of administrative experience;
- Professional Services industry experience a plus.
Benefits Highlights
- Dress for your Day
- Referral bonuses for new hires and new clients
This job description does not list all the duties of the position. You may be asked to perform other assignments and duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The firm’s management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the firm may terminate employment at any time, for any reason.
DHJJ is an equal-opportunity employer.
-
Administrative Assistant
2 months ago
Naperville, United States LaSalle Network Full timeLaSalle Network has partnered with an employee retirement plan provider to bring on an Administrative Assistant. This role will provide stellar customer service and the ideal candidate should have some experience with payroll. Administrative Assistant Responsibilities:Comprehend complex contracts and collective bargaining agreementsPerform payroll audits...
-
Administrative Assistant
2 months ago
Naperville, United States The Neuroconnection Part time $20 - $27Administrative Assistant – part-time/hourly approximately 15 to 20 hoursMental Health office – Naperville, IllinoisThe Neuroconnection is a Mental Health office specializing in Brain Mapping and Neurofeedback. We are looking for a highly organized and detail-oriented individual with excellent people skills to become part of the Neuroconnection team in...
-
Administrative Assistant
1 week ago
Naperville, Illinois, United States Arista Healthcare Full timeArista Healthcare - Front Desk Coordinator Job DescriptionPOSITION OVERVIEW: Ensure the smooth handling of phone communications, inquiries, and correspondence in a courteous manner. Oversee the management of telecommunication systems, postal services, and courier deliveries.REQUIREMENTS: A high school diploma or a degree in Communications is preferred....
-
Administrative Assistant
12 hours ago
Naperville, Illinois, United States Arista Healthcare Full timeJob Summary:The purpose of this position is to facilitate the efficient transfer of communications, inquiries, and information to the appropriate individuals in the facility in a timely and professional manner. Besides monitoring the phone system, mail, and packages, there are additional administrative responsibilities which are done on a regular and as...
-
HR Administrator
2 months ago
Naperville, United States The LaSalle Group Full timeOur client is a leading grocery store in Naperville, IL, dedicated to providing exceptional service and quality products to its customers. They are seeking a motivated HR Administrator to join their team and support their human resources department. As an HR Administrator, you will play a crucial role in supporting the human resources department with...
-
Salesforce Administrator
1 month ago
Naperville, United States Endotronix, Inc Full timeJob DescriptionJob DescriptionWHO ARE WE?Endotronix is a medical device company that aims to transform the treatment of heart failure, a chronic, progressive condition in which the heart is unable to pump enough blood to support the body. Our Cordella Heart Failure System (CHFS) includes proactive management tools for best practice care and detection of...
-
Childcare Center Administrator
1 week ago
Naperville, Illinois, United States Naperville Hummingbird L Day Care CTR Full timePosition OverviewWe are seeking a dedicated Center Administrator to cultivate an engaging atmosphere and implement educational initiatives that promote the growth and development of young children.Your role will involve mentoring and supporting educators, ensuring the well-being of children in our care, assisting in the creation of a responsive curriculum,...
-
Administrative Coordinator
3 days ago
Naperville, Illinois, United States SUBURBAN REAL ESTATE SERVICES Full timeJob OverviewPosition Summary: Deliver comprehensive operational assistance to sales teams within the vibrant commercial property sector. Key Administrative Responsibilities:Develop client presentations and proposalsCompile tour documentationGather materials for general discovery sessionsCreate weekly call agendasMonitor daily correspondence and inform...
-
ERP Administrator
2 days ago
Naperville, United States Endotronix, Inc Full timeJob DescriptionJob DescriptionWHO ARE WE?Endotronix is a medical device company that aims to transform the treatment of heart failure, a chronic, progressive condition in which the heart is unable to pump enough blood to support the body. Our Cordella Heart Failure System (CHFS) includes proactive management tools for best practice care and detection of...
-
Administative Assistant
4 weeks ago
Naperville, United States Graybar Full timeAs an Administrative Assistant, you will perform a variety of administrative functions to support a Director or senior manager. Work shift and hours: Full-time, hourly, non-exempt Monday - Friday 8:00am - 5:00pm Predictable work schedule to plan your life around: no weekends or nights for most roles. Paid time-off, including 3+ weeks of vacation, sick time,...
-
Administative Assistant
4 weeks ago
Naperville, United States Graybar Full timeMake a difference. As an Administrative Assistant, you will perform a variety of administrative functions to support a Director or senior manager. Work shift and hours: Work shift and hours: Full-time, hourly, non-exempt Monday - Friday 8:00am - 5:00pm Predictable work schedule to plan your life around: no weekends or nights for most roles. Paid time-off,...
-
Branch Office Administrator
1 day ago
Naperville, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Assistant School Director
5 days ago
Naperville, United States Primrose School of Naperville Crossings Full timeJob DescriptionJob DescriptionPrimrose School at Naperville Crossings is seeking an Assistant Director for our private preschool. This position will ensure adherence to our mission of bringing the best and most trusted in early childhood education and child care services to families we serve. We are seeking an individual who is energetic, organized, a...
-
Dental Assistant
2 months ago
Naperville, United States JILADA B WILLIAMS DDS PC Full timeJob DescriptionJob DescriptionBenefits/PerksCareers Advancement Opportunities Competitive CompensationJob SummaryWe are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures...
-
Dental Assistant
2 months ago
Naperville, United States JILADA B WILLIAMS DDS PC Full timeJob DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompany partiesCompetitive salaryEmployee discountsFree uniformsHealth insurancePaid time offTraining & developmentBenefits/PerksCareers Advancement OpportunitiesCompetitive CompensationJob SummaryWe are seeking a qualified and caring Dental Assistant to join our team! As a...
-
Advanced Practice Nurse or Physician Assistant
2 months ago
Naperville, United States North Central College, IL Full timeEmployment Status: Staff Description of Key Responsibility: Deliver high-quality health care to students, employees, and family members ages three to twenty-six within the State of Illinois APN guidelines and the scope of practice of the Dyson Wellness Center. Assess health status, order and interpret laboratory tests, diagnose and manage acute minor...
-
Dental Assistant
3 days ago
Naperville, Illinois, United States Iroquois Dental Center Full timeIroquois Dental Center is seeking a dedicated and experienced Dental Assistant to join our team in Naperville. We are a busy, fast-paced practice committed to providing exceptional patient care. As a key member of our dental team, you will play a vital role in ensuring smooth and efficient operations within our clinic. Your responsibilities will encompass a...
-
Branch Office Administrator
14 hours ago
Naperville, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Football Graduate Assistant: Defense
3 months ago
Naperville, United States North Central College Full timeDescription of Job Duties This Graduate Assistant will be tasked with the responsibility of recruiting and retaining top student-athletes throughout the country. As a college of destination and a college that seeks to recruit student-athletes from diverse communities, the graduate assistant for offense will be instrumental in the development of these...
-
Office Assistant
1 month ago
Naperville, United States The Goddard School of Naperville (83rd Street), IL Full timeJob DescriptionJob DescriptionThe Goddard School located in Naperville is seeking a motivated and caring Office Assistant. At our School, we put our staff first because they put our students first. You'll support the Directors and office staff by performing a wide range of clerical and administrative tasks to allow the office to run efficiently. Bring...