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Office Administrator

4 months ago

Brooklyn, United States mainstreet works inc Full time

**Key Responsibilities**:

- **Communication Management**:

- Answer and direct phone calls promptly and professionally.
- **Permit Application**:

- Follow up on the status of permits and ensure all requirements are met.
- **Record Keeping**:

- Maintain organized and up-to-date records of all activities.
- Track the progress of various tasks and projects, ensuring deadlines are met.
- **Documentation**:

- Organize and file all documents, both physical and digital, systematically.
- Ensure all documentation is easily accessible and securely stored.
- **Invoicing**:

- Prepare and send invoices to clients promptly and accurately.
- Track payments and follow up on outstanding invoices.
- Maintain detailed records of all financial transactions related to invoicing.

**Qualifications**:

- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- High attention to detail and accuracy.

**Preferred Qualifications**:

- Familiarity with invoicing and financial record-keeping.
- Familiarity with document management systems.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.

Pay: $65,000.00 - $95,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)

Ability to Commute:

- Brooklyn, NY 11231 (required)

Ability to Relocate:

- Brooklyn, NY 11231: Relocate before starting work (required)

Work Location: In person