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Office Administrator

2 months ago

Brooklyn, United States ARLP GS LLC Full time

Acadia (NYSE:AKR), headquartered in Rye, New York, is a fully-integrated, self-managed and self-administered real estate investment trust. Through our REIT and Opportunistic Fund investment platforms, we are focused primarily on the acquisition, ownership, redevelopment and management of retail properties, including neighborhood and community shopping centers, urban high-barrier-to-entry street retail, and mixed-use properties with retail components.

Acadia is seeking a full-time Office Administrator to provide administrative support for the Company’s satellite office based in downtown Brooklyn.

This is a full-time onsite position based in Brooklyn, New York.

Key Responsibilities:

Manage day-to-day administrative functions.

  • Responsible for accounts payables including auditing of invoices to ensure accuracy and proper coding.
  • Assist with bidding of contracted services.
  • Preparing company service agreements and monitoring contracted services.
  • Assisting with tenant relations including tenant communications.
  • Assist with updating, monitoring and enforcing property rules and regulations.
  • Responsible for accounts receivable for 3rd party billings and assists corporate accounts receivables department.
  • Assist with quarterly and yearly accruals.
  • Responsible for on-property LED signage including ensuring operational, proper placement and content, as well as content submittal to 3rd party company.
  • Assist property personnel with expense report submittals.
  • Process tenant billings.
  • Order supplies.
  • Support vendor check-in/check-out procedures.
  • Provide backup support as needed for any absent management team members.
  • Other administrative, clerical or operational duties as assigned by management.
Qualifications:
  • Bachelor’s degree required
  • 3+ years’ administrative/and or facilities experience
  • Understand and practice basic accounting principles.
  • Ability to manage multiple priorities, administrative coordination, and logistics.
  • Outstanding written and verbal communication skills.
  • Strong proficiency in MS Office Suite.
  • Must demonstrate strong attention to detail with excellent organizational and follow-up skills.
  • Ability to thrive in a fast-paced environment.
  • Ability to work a flexible schedule to accommodate business needs, including holidays.
  • Experience with MRI and/or Nexus a plus.


The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions depend on the facts and circumstances of everyone. A reasonable estimate of the current base salary range for this position is $62,400 to $75,000.

Employees may also be eligible to participate in an annual discretionary bonus program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Acadia Realty is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity