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Office Coordinator

3 months ago

Long Beach, United States California State University, Long Beach Full time

**Job no**: 539859

**Work type**: Staff

**Location**: Long Beach

**Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

**Job Summary**

Under the general direction of the Director of Advising, the Administrative Support Coordinator acts as the front office representative and is responsible for coordinating all administrative operations and functions of an office.

**Key Responsibilities**
- Customer Service & Student Support
- Provides customer service to students, faculty, administrators, and the public, including answering phones and greeting visitors, routing to the appropriate Advisor or other resource(s), as needed.
- Office Administration
- Maintain safe, clean, and professional reception area by complying with procedures, rules, and regulations.
- Financial Data Entry & Purchasing
- Performs data entry of expenditures, reconciles funds, and reviews fund balances, under the guidance of CHHS administration and the Chair/Director.

**Knowledge Skills and Abilities**

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for every student and assist in achieving the university's commitment to a "vision of excellence."

**Education and Experience**
- Equivalent to four years of administrative support experience required.
- Equivalent four years in an administrative capacity with a wide variety of duties and responsibilities, which has provided the applicant with the knowledge and ability to organize and prioritize work as well as complete projects without supervision.

**Physical Summary**

Sedentary work - Involves mainly sitting. Walking and standing are mínimal. Lifting is limited to lightweight objects. (10 pounds or less).

**Department**

CHHS Academic Support

**Classification**

Administrative Support Coordinator I

**Compensation**

**CSU Classification Salary Range**:The CSU Classification Salary Range for this position is $3,680- $5,783 per month.

**Benefits**

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

**Time Base**

1.0 time-base, 40 hours per week.

**Duration of Appointment**

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

**Application Procedures**

**Additional Information**

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

**Equal Employment Statement**

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

**Accommodations**

**Out of State Employment Policy**

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

**Advertised**: May 21, 2024 (9:00 AM) Pacific Daylight Time
**Applications close**: Jun 04, 2024 (11:55 PM) Pacific Daylight Time