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Office Administrator

3 months ago

Springfield VA United States ENSCO, Inc. Full time
Job Description
This position will be relocating from Springfield, VA to Chantilly, VA before the end of 2024.

ENSCO Inc. is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. We are seeking an Office Administrator for our Springfield office for the support of our National, Products, National Capitol Region and Analysis & Technical Services Program contracts.

Duties will include:
Employee focused - Our employees are the Subject Matter Experts who work on research & development teams; the Office Administrator works to resolve issues they have with facilities, equipment and resources; our customers are also the guests to the facility Government, ENSCO, sub-contractors and other contractors.
Collaboration key to managing a successful office; need close collaboration / coordination with Security, Program Managers and the Administrative Lead for our group in Cocoa Beach, FL.
Communication keep the Program Managers informed of any situations, problems or personnel issues that the Office Administrator needs assistance on; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale type topics
Accountability ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; Division-assigned tasks are thoroughly completed; priorities are understood and followed
Initiative taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.

Primary Duties & Responsibilities:
Employee Support

o Onboarding - support completion of all onboarding actions for additions to the team
o Meetings - coordinate, schedule and facilitate meetings
o Travel - support MAC/AMC travel arrangements and provide Expense Report support to Springfield team
o Promote internal communication and employee morale
Management of software licenses (license renewal, maintaining list of software products)
Management of computer assets for employees and projects
Facility Management

o Property Management - ensure that all ENSCO and government property is tracked and properly labeled for Springfield property.
o Conference Rooms - maintain conference room schedules; ensure that conference rooms are functioning properly and are ready for use
Purchasing

o Produce purchase requisitions from requests for items needed in the Springfield office (furniture, common software, expensive supplies, services needed, etc.);
o Complete expense Reports / AMEX reconciliation monthly
o Procure services as necessary for daily operation of the facility
o Employee POC for all employee office supplies / needs

Qualifications Required (Skills)
2+ Years office related experience
Experience with Microsoft Office suite of tools
Ability to research, evaluate, interpret, and apply rules, regulations, and procedures to a variety of situations and to recommend timely and economical solutions.
Ability to communicate clearly, concisely, and with technical accuracy, both orally and in writing, as well as work in a professional manner with peers, management, contractors, academia, and other agencies.
Strong written and verbal skills
MUST BE ABLE TO OBTAIN & MAINTAIN A DOD SECRET CLEARANCE, FOR WHICH YOU MUST BE A U.S. CITIZEN.

Qualifications Desired
Bachelor's Degree
Active Secret or TS/SCI clearance
Experience managing SharePoint site
Experience with CostPoint and/or SAP Concur

Req ID
3680BR

Internal Position Title
Receptionist III

Employment Status
Regular Full-time

U.S. Citizenship
Yes

Background Check Type
7 year Pre-employment

Drug Screen Type
None

Export Control and Licensing
None

Contract Award Contingency
No

Recruiter
Merideth Molnaird

Benefit Highlights
Annual education tuition reimbursement
401(k) Plan with up to 6% dollar-for-dollar company match
Medical, dental and vision insurance
Spending Accounts - FSA, Dependent Care FSA, and HSA
Leave available for holidays, bereavement, jury duty, military service, family medical leave, and as required by State law
Paid Time Off
100% Company paid Employee Assistance Program and life, disability, accidental death and dismemberment, business travel accident, and professional liability insurance (employee only)
Other voluntary programs, including supplemental life, auto and home insurance, and legal program
Computer purchase discount
Recognition and reward programs
Patent awards
Technical paper awards for presentations and publications
Recruitment awards
Length of service awards
Community service recognition

Division Description
For more than 50 years, ENSCO has been providing leading-edge engineering, science and advanced technology solutions to governments and private industries worldwide.

ENSCO prides itself in creating and applying advanced technologies for mission success. We provide systems engineering, integration, and advanced technology services to transform the future safety, security, and resiliency of critical missions on the ground, in the air, in space, and in the information systems that connect these domains.

We foster top science and engineering talent, cultivating the ideas of our employees and customers to deliver leading-edge R&D, products, and services to create an environment where employees can tackle our customers' most difficult problems in creative ways.

Learn more about ENSCO:

Strength in Diversity
ENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Req Expiration Date
29-Nov-2024

Job Type: Full-time

Work Location: In person