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Legal Administrative Assistant

2 months ago

parsippany, United States LHH Full time

LHH Recruitment Solutions is seeking a Legal Administrative Assistant in Parsippany, NJ. The ideal candidate will have strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication skills, and possess a strong work ethic. Candidates will be required to provide a writing sample during the interview process. This opportunity is fully on-site in Parsippany, NJ and direct hire.


Responsibilities:

  • Assist in organizing and managing the workload and deadlines of assigned attorneys
  • Input and track disbursement and expense reimbursement requests utilizing Chrome River
  • Accurately enter, review and revise timekeeper timesheets
  • Maintain attorney calendars through Outlook and coordinate travel arrangements as needed
  • Keep close track of key deadlines and proactively provide frequent updates to attorneys
  • Coordinate all aspects of client billing each month; review pre-bills for accuracy and make necessary edits; review and verify the accuracy of final bills
  • Help open new matters and maintain client files in shared drives
  • Coordinate e-filing and filings with state, federal, and appellate courts
  • Assist in drafting correspondence with clients, courts, and opposing counsel
  • Generate and edit TOC and TOA using Word Styles
  • Send court documents and other filings to be docketed, work with Docketing Department to monitor the calendar process, and proactively notify attorneys of litigation deadlines
  • Format, proofread, and finalize motions, opposition, and exhibits
  • Assist with trial preparation
  • Interact professionally with clients and other parties via email and telephone
  • Perform other related duties as assigned


Knowledge, Skills & Abilities:

  • A minimum of 5 years of supporting complex litigation practice in New Jersey state and federal courts is preferred
  • Demonstrated ability to work independently, manage workflow and take the lead in keeping a team on track to meet critical deadlines
  • Exceptional organizational and time management skills
  • Excellent critical and analytical thinking
  • Diligent attention to detail and a high level of accuracy
  • Ability to work on multiple concurrent projects with team members and appropriately prioritize
  • Must be able to adapt to changes in workload and job responsibilities
  • Familiarity with reviewing attorney time entries and other client charges in order to assist with preparing and finalizing invoices
  • Proficient in all basic, advanced, and legal-specific Word and Windows 10 software as well as Outlook, Power PDF, Change-Pro, and Excel. Experience with Aderant and NetDocs preferred
  • Knowledge of court rules and civil procedures at the state and federal levels; appellate experience is a plus
  • Ability to implement the rules of civil procedure and local court rules in filings
  • Experience with accurately filing court documents both electronically and in document form and ability to determine and follow any local judge-specific requirements
  • Knowledge of ECF procedure and platform for Federal court required
  • Strong team mentality, willing to pitch in to help wherever needed


Salary range of $75K-$85K