Legal Coordinator

1 month ago


Parsippany, United States DOWC Full time

About Us

Dealer Owned Warranty Company LLC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue and ensure success. Our goal is to provide visibility, transparency, and the tools needed for our partners to build their wealth and achieve their goals. DOWC prides itself on taking care of its employees (We were voted one of the “Best Places to Work” two years in a row), and we also offer award-winning products. All of our positions are fully on-site in Parsippany, NJ.


Role Description

Growing insurance administrator has an immediate opening for a Legal Documents Coordinator with a legal, financial/insurance, or automotive background in our northern New Jersey office. This is the perfect opportunity for someone who is dedicated and passionate to take their career to the next level at a rapidly growing company The position reports to management and is responsible for administrative tasks for insurance and reinsurance companies as well as certain operational matters and general processes and procedures. This position will interact with other departments.


We are seeking a full-time, document-focused, and administrative professional to join our growing company in Parsippany, NJ. This person will be responsible for performing detailed administrative tasks and services to support the effective and efficient operations of the organization's department. They will utilize their analytical skills and technical writing expertise to ensure the quality and clarity of documentation. This person will carry a professional level of expertise in legal document preparation and file organization. The role is 5x days on-site in Parsippany and is an exciting opportunity to grow in a business environment


Duties/Responsibilities:

  • Provide top-level assistance and administrative support to the manager, internal teams, and clients.
  • Draft and complete legal correspondence paperwork, such as business agreements, contracts, amendments, addendums, compliance forms, etc. with high attention to detail and accuracy.
  • Manage extensive paperwork process for each client and file documents accordingly.
  • Track paperwork progress and maintain organization/priority of tasks.
  • Ensure smooth progress of day-to-day business operations.
  • Coordinate with department head to document, refine, and maintain departmental policies and procedures.
  • Assist with operational and administrative projects such as formation of corporate entities.
  • Communicate with management, including provision of weekly reports and completion of expense reports, coordinate meetings and events.
  • Proofread various correspondence and legal documents.
  • Respond to customer needs through concise communications, documentation, information sharing, and planning.
  • Send timely statements and accurate reporting to clients.
  • Assist in annual filings and QA processes for clients.
  • Carry out administrative duties such as filing, typing, copying, and scanning.
  • Create a positive support experience and build strong relationships through engaged listening and understanding, problem solving, ensuring timely resolution or escalation, communicating promptly on progress, and maintaining a consummately professional attitude.
  • Complete operational requirements by strategically scheduling and providing expedited results.
  • Accountable for task and project management, emphasizing strong organization and clear communication.
  • Maintain and protect confidentiality with regards to all aspects of client and company information.
  • Ability to analyze, improve, and evaluate processes to identify opportunities for improvement.
  • Prepare slides, meeting notes, and documents for the manager.
  • Responsible for accurate data entry.
  • Have familiar knowledge of clients and act with empathy and a customer centric mentality.
  • Performs other duties as assigned at the discretion of management.


Qualifications:

  • Minimum of 3-5 years of experience preparing legal documents such as agreements, contracts, amendments, compliance forms, etc.
  • Proven administrative legal or compliance work experience
  • Bachelor's degree in Business Administration or related field required
  • General understanding of business operations
  • Experience with drafting, maintaining, and organizing legal documents
  • Proficiency in Microsoft Excel
  • Strong analytical skills and attention to detail
  • Ability to pivot quickly and multi-task
  • Excellent time management skills and ability to meet deadlines
  • Proven track record of successful project management
  • Experience in the finance or insurance industry preferred


Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds


Come join our growing team here in Parsippany As NJ's Best Places to Work Honoree for two years in a row, we offer:

  • Competitive compensation
  • Medical, Dental, Vision, 401k matching, Life Insurance, medical expense card
  • PTO and Sick Time
  • Corporate events, team and culture building activities, employee awards and recognition, company trips and more


DOWC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact us for assistance.


  • Legal Coordinator

    2 weeks ago


    Parsippany, NJ, United States DOWC Full time

    About UsDealer Owned Warranty Company LLC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue...


  • Parsippany, United States Teva Pharmaceutical USA Full time

    Strategically plan and orchestrate the execution of the Chief Legal Officer’s daily activities relating to legal Pivot to Growth and other transformation initiatives, working closely with HR, the Office of Strategy & Transformation, Finance, Corporate Communications and all members of the Global Legal leadership team. Identify and build coalitions of...


  • Parsippany, United States North Bridge Staffing Group Full time

    Litigation Legal Administrative AssistantWe are seeking an experienced Litigation Legal Administrative Assistant for our office in Parsippany, New Jersey. This is a fully in-office position, ideal for a candidate with strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication skills, and a solid...


  • Parsippany, United States DOWC Full time

    About UsDealer Owned Warranty Company LLC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue...


  • Parsippany, United States Ferring Pharmaceuticals Inc. Full time

    Job Description:As a privately-owned, biopharmaceutical company, Ferring pioneers and delivers life-changing therapies that help people build families and live better lives. Our independence helps us cultivate an entrepreneurial spirit and long-term perspective that enables us to achieve growth and scale, while remaining agile and true to our 'people first'...


  • Parsippany, United States Ferring Pharmaceuticals Inc. Full time

    Job Description: As a privately-owned, biopharmaceutical company, Ferring pioneers and delivers life-changing therapies that help people build families and live better lives. Our independence helps us cultivate an entrepreneurial spirit and long-term perspective that enables us to achieve growth and scale, while remaining agile and true to our 'people first'...


  • Parsippany, New Jersey, United States Sheraton Parsippany Full time

    About Us: Come work at the Castle With great facilities just 30 minutes from the Newark airport and New York City, the Sheraton Parsippany Hotel is an ideal choice for business and leisure travelers. Our resort-like setting, inspiring castle theme, and warm, friendly staff will make you feel right at home. As an associate of the Sheraton Parsippany, you...

  • Insurance Coordinator

    3 weeks ago


    Parsippany, United States MAX Surgical Specialty Management Full time

    Join Max Surgical Specialty Management, an innovative leader in the healthcare industry, as we embark on an exhilarating journey of growth and expansion. We're on the lookout for a dynamic Insurance Coordinator to join our team at our newly renovated Parsippany, New Jersey office. In this role, you'll play a pivotal part in our high-growth trajectory, with...

  • Insurance Coordinator

    3 weeks ago


    Parsippany, United States MAX Surgical Specialty Management Full time

    Join Max Surgical Specialty Management, an innovative leader in the healthcare industry, as we embark on an exhilarating journey of growth and expansion. We're on the lookout for a dynamic Insurance Coordinator to join our team at our newly renovated Parsippany, New Jersey office. In this role, you'll play a pivotal part in our high-growth trajectory, with...

  • Insurance Coordinator

    1 month ago


    Parsippany, United States MAX Surgical Specialty Management Full time

    Join Max Surgical Specialty Management, an innovative leader in the healthcare industry, as we embark on an exhilarating journey of growth and expansion. We're on the lookout for a dynamic Insurance Coordinator to join our team at our newly renovated Parsippany, New Jersey office. In this role, you'll play a pivotal part in our high-growth trajectory, with...


  • Parsippany, New Jersey, United States Reckitt Full time

    Job SummaryThe Advertising Claim Support Manager is a critical role within the Legal Team at Reckitt, responsible for reviewing, coordinating, and approving advertising claim support data and materials. This position supports the Legal, Marketing, and Research & Development departments by providing advice on the requirements needed for specific advertising...


  • Parsippany, New Jersey, United States Reckitt Full time

    Job SummaryThe Advertising Claims Support Manager is a key role within the Legal Team at Reckitt, responsible for reviewing, coordinating, and approving advertising claim support data and materials. This position supports the Legal, Marketing, and Research & Development departments with advice on the requirements needed for specific advertising and...


  • Parsippany, United States Sheraton Parsippany Full time

    About Us: Come work at the Castle! With great facilities just 30 minutes from the Newark airport and New York City, the Sheraton Parsippany Hotel is an ideal choice for business and leisure travelers. Our resort-like setting, inspiring castle theme, and warm, friendly staff will make you feel right at home. As an associate of the Sheraton Parsippany, you...

  • Family Law Attorney

    4 weeks ago


    parsippany, United States The Wilner Group Full time

    The Wilner Group has partnered with a mid-sized law firm with several locations across NJ for a Paralegal to join their Family Law Attorneys. Our client has an outstanding reputation in a very challenging and emotional area of law and is a trusted adviser during a stressful and vulnerable time for their clients. Benefits include PTO, Health, Dental, Vision,...

  • Family Law Attorney

    4 weeks ago


    parsippany, United States The Wilner Group Full time

    The Wilner Group has partnered with a mid-sized law firm with several locations across NJ for a Paralegal to join their Family Law Attorneys. Our client has an outstanding reputation in a very challenging and emotional area of law and is a trusted adviser during a stressful and vulnerable time for their clients. Benefits include PTO, Health, Dental, Vision,...

  • Family Law Attorney

    4 weeks ago


    Parsippany, United States The Wilner Group Full time

    The Wilner Group has partnered with a mid-sized law firm with several locations across NJ for a Paralegal to join their Family Law Attorneys. Our client has an outstanding reputation in a very challenging and emotional area of law and is a trusted adviser during a stressful and vulnerable time for their clients. Benefits include PTO, Health, Dental, Vision,...


  • Parsippany, New Jersey, United States Gpac Full time

    Join a leading law firm specializing in family law in the Cincinnati Metro Area. The Family Law Advocate and Support Specialist will work closely with an attorney to support clients in line with our core values and vision.Company Overview: Our law firm is a supportive environment that values professional growth and a people-first culture.Role Summary: The...


  • Parsippany, New Jersey, United States Weinberger Divorce & Family Law Group Full time

    Family Law Paralegal OpportunityWe are seeking a highly skilled and dedicated Family Law Paralegal to join our team at Weinberger Divorce & Family Law Group. As a key member of our team, you will play a vital role in supporting our attorneys and clients in navigating complex family law cases.Key Responsibilities:Prepare for trial by organizing exhibits,...


  • parsippany, United States Summit Financial Full time

    Summary:Ranked one of the top 100 top RIAs by Barron’s & Forbes and headquartered in Parsippany, New Jersey with several regional offices across the country, Summit Financial LLC is a ~$10 billion independent advisory firm that has been providing comprehensive financial planning and wealth management services to high-net-worth individuals for over 40...


  • Parsippany, United States Summit Financial Full time

    Summary:Ranked one of the top 100 top RIAs by Barron’s & Forbes and headquartered in Parsippany, New Jersey with several regional offices across the country, Summit Financial LLC is a ~$10 billion independent advisory firm that has been providing comprehensive financial planning and wealth management services to high-net-worth individuals for over 40...