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Administrative Assistant
2 months ago
Level
Experienced
Job Location
San Francisco Broadway Campus - San Francisco, CA
Remote Type
N/A
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
$30.00 - $38.00 Hourly
Travel Percentage
Negligible
Job Shift
Day
Job Category
Admin - Clerical
Position Summary
Schools of the Sacred Heart San Francisco is seeking excellent candidates for an Administrative Assistant.
Job Description:
The administrative assistant works in conjunction with another administrative assistant to help manage the school office and support the administrative team at Convent & Stuart Hall.This is a 11-month position.
Duties/Responsibilities include:
- Provide Administrative support to Division Heads and Grade Chairs
- Support school communications
- Generate report cards and other mailings to parents
- Track daily student and/or faculty attendance
- Support publication of weekly electronic newsletter (Thursday Notes)
- Coordinate substitute teachers and help arrange classroom coverage
- Track faculty substitutions on an hourly basis
- Assist Division Heads/ Grade chairs with the organization and preparation of assemblies and presentations
- Complete space requests for faculty and administrators
- Support scheduling of daily and special events
- Generate forms as needed
- Various clerical and administrative duties
- Lunch/Recess duty
- Morning/Afternoon Traffic Duty
- Afternoon dismissal duty
At Convent & Stuart Hall, we are committed to developing resilient, resourceful and engaged thinkers who are equipped to thrive in an evolving world. Our rigorous K-12 educational model is a dynamic blend of single-sex and co-ed classes, supported by small class sizes and resources reflective of a large school. We deliver an interactive learning experience, curated by faculty highly regarded in their academic fields so that students graduate with confidence in what they know, how they think and who they are. Our community is part of an international network of Sacred Heart schools, where students and adults embrace the catholic charism of our Sacred Heart founders, which is spiritually inclusive and global in nature. The school is organized into four academic divisions, each led by a Division Head, sharing resources and a central administration, all of which is under the direction of the President.
Schools of the Sacred Heart is committed to an in-person teaching model and faculty and staff must be prepared to adhere to and support our Health and Safety plan.
Qualifications
To be considered candidates should submit a resume and cover letter displaying their qualifications in the following areas:
- Bachelor's degree preferred.
- Requires 2-3 years of Administrative Assistant experience, preferably in a school setting.
- Strong organizational skills as well as the ability to handle multiple projects professionally.
- Demonstrated ability to exercise independent judgment, prioritize tasks and work independently.
- Training in first aid/CPR .
- Excellent writing, communication and grammar skills.
- Must be highly proficient in various technology applications and tools ; Google Suite; Microsoft Excel; database entry and reporting; Apple OS and iOS; and other technology applications database, web publishing.
- Requires the ability to work well with children and adults.
- Requires the ability to and work in a loud and active environment.
- Must be team-oriented with excellent interpersonal and communication skills.
- Experience with independent schools preferred.
- Regularly lifting or carrying 1-20 lbs.
- Regular pushing/pulling/bending/stooping/kneeling
- Regularly climbing stairs**
- Regularly sitting or standing 4-8 hours
- Requires physical presence, work to be performed on campus**
Benefits
The school is committed to providing competitive salaries in addition to a rich benefits package for eligible employees including:
- Medical, dental and vision
- PTO, holiday and sick days
- Life Insurance, LTD and AD&D
- Retirement plan with matching contributions
- Free lunch during the school year
- Flexible spending plans for medical, dependent care and commuting expenses.
EEO Policy
Convent & Stuart Hall is an equal opportunity employer that does not and will not discriminate against applicants or employees on the basis of gender, race, religion, age, sexual orientation, physical/mental disability or veteran status or any other consideration protected by federal, state or local laws.
