Office Manager

3 weeks ago

Jersey City, United States Angela Scribe Full time
Job Title: Office Manager
Location: Jersey City, NJ
Employment Type: Full-time
Job Summary:

The Office Manager will oversee daily office operations, ensuring an efficient, organized, and productive work environment. This role will manage administrative duties, maintain office facilities, support company leadership, and assist with HR-related tasks, acting as the central point of contact for office-related matters.
Key Responsibilities:
  1. Office Operations & Administration
    • Manage daily office operations, including scheduling, inventory management, and supply ordering.
    • Coordinate maintenance, repairs, and upkeep of office facilities.
    • Oversee office budget and expenses, tracking supplies, utilities, and equipment costs.
    • Ensure compliance with office policies and procedures to maintain a safe, productive environment.
  2. Employee Support & HR Coordination
    • Serve as the primary point of contact for office-related needs, including new employee onboarding.
    • Assist HR with employee paperwork, including payroll, benefits enrollment, and attendance tracking.
    • Support the planning and execution of team-building events and company meetings.
    • Manage visitor access, guest reception, and maintain office security protocols.
  3. Communication & Coordination
    • Act as the liaison between departments and leadership, ensuring smooth internal communication.
    • Manage incoming calls, emails, and other correspondence, prioritizing issues for resolution.
    • Assist with scheduling meetings, arranging travel, and managing logistics for company executives.
  4. Administrative Support
    • Prepare and edit documents, presentations, and reports as needed.
    • Maintain organized digital and physical files, ensuring data confidentiality and accessibility.
    • Assist with special projects, supporting various departments as required.
Qualifications:
  • Strong organizational and multitasking skills, with keen attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Ability to manage time effectively, work independently, and take initiative.

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