Administrative Coordinator

22 hours ago


Phoenix, United States Consumer Direct companies Full time

JOB SUMMARY

The Administrative Coordinator I coordinates administrative duties in compliance with Federal/State Regulations and Managed Care Organization (MCO) program rules. Responsible for handling customer service, including all inbound and outbound phone calls, emails, messages, and/or chats. Coordinate and manage daily intake and referral processes to ensure positive business growth and development. Process client and attendant enrollment paperwork. Coordinate authorization processes and meet general customer service objectives to ensure positive business growth and development. Handle specialized tasks and/or projects as assigned. Responsible to behave in a manner that will promote cohesiveness to the office environment, as well as support day-to-day operations, and client advocacy.

JOB DUTIES

  • Provide excellent customer service to internal and external clients.
  • Handle inbound/outbound phone calls, providing accurate answers to queries and concerns.
  • De-escalate situations involving dissatisfied customers, offering assistance and support.
  • Provide administrative and clerical support including mailing, scanning, faxing, and data entry tasks.
  • Process forms and documents in relevant systems
  • Support accounts receivable efforts by auditing service authorizations for accuracy and facilitating corrections from MCO representatives.
  • Communicate effectively.
  • Comply with applicable legal requirements, standards, and policies, and procedures.
  • Maintain the necessary skills and knowledge to coordinate workflow.
  • Exhibit an intermediate level of computer efficiency.
  • Demonstrate effective problem-solving and decision-making skills.
  • Participate in professional development and training activities.
  • Bi-lingual preferred in various locations
  • Other duties as assigned

QUALIFICATIONS

  • High School Diploma or GED preferred
  • Previous office experience preferred
  • Combination of education and experience
  • Be able to successfully pass a background screening

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • Phoenix, Arizona, United States Desert Financial Credit Union Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our senior leaders at Desert Financial Credit Union. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, and providing exceptional communication...


  • Phoenix, Arizona, United States Desert Financial Credit Union Full time

    Administrative Assistant Job DescriptionThe Administrative Assistant plays a vital role in ensuring the smooth operation of our organization. This position provides comprehensive administrative support to senior leaders, ensuring efficient management of schedules, coordinating meetings, and other administrative duties.Key Responsibilities:Calendar...


  • Phoenix, Arizona, United States Tailstorm Health Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Tailstorm Health Inc.The ideal candidate will have a strong administrative background with excellent organizational skills, strong communication and interpersonal skills, and the ability to work independently and as part of a team.Key...


  • Phoenix, United States Pavement Preservation Group Full time

    Job DescriptionJob DescriptionPay: $18-$22Monday- Friday 8am-5pmPavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge...


  • Phoenix, United States Pavement Preservation Group Full time

    Pay: $18-$22Monday- Friday 8am-5pm Pavement Preservation Group is the proud union of industry leaders-Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies...


  • Phoenix, Arizona, United States Imsaz Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Imsaz. The successful candidate will provide administrative support to our corporate office, ensuring seamless day-to-day operations and contributing to the overall success of our organization.Key ResponsibilitiesFront Desk OperationsGreets guests...


  • Phoenix, Arizona, United States Ultimate Staffing Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including greeting visitors, answering phones, scheduling meetings, and coordinating lunches.Key...


  • Phoenix, Arizona, United States Motion Recruitment Full time

    We are seeking a highly skilled Administrative Coordinator to provide comprehensive support to our team at Motion Recruitment. As a key member of our operations team, you will play a vital role in maintaining efficient business operations and ensuring the smooth day-to-day functioning of our organization.Job Summary:The Administrative Coordinator will be...


  • Phoenix, Arizona, United States Imsaz Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Imsaz. The successful candidate will be responsible for providing administrative support to our corporate office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesFront Desk Operations: Greet all guests, ensure visitors are...


  • Phoenix, Arizona, United States Desert Financial Credit Union Full time

    Job SummaryThe Administrative Assistant provides comprehensive administrative support to multiple executives, primarily AVP's and VP's, ensuring smooth daily operations and efficient management of schedules, coordinating meetings and other administrative duties.Key ResponsibilitiesManage and coordinate schedules, including meetings, appointments, and travel...


  • Phoenix, Arizona, United States Tailstorm Health Inc. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Tailstorm Health Inc.Key ResponsibilitiesCommunication Liaison: Coordinate with vendors, internal team, and customers to ensure all tasks and projects are on track.Meeting Coordination: Plan and coordinate meetings, including preparing agendas, taking...


  • Phoenix, Arizona, United States Meade Engineering, Inc. Full time

    Job Title: Administrative CoordinatorMeade Engineering, Inc. is a leading engineering firm that specializes in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects.We are seeking an experienced Administrative Coordinator to support our engineering project management team...


  • Phoenix, Arizona, United States Pavement Preservation Group Full time

    Job SummaryPavement Preservation Group is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our departments, including Human Resources, Recruiting, and Operations.Key ResponsibilitiesProvide exceptional administrative...


  • Phoenix, Arizona, United States Meade Engineering, Inc. Full time

    {"Job Title": "Administrative Coordinator", "Company Overview": "Meade Engineering, Inc. is a leading engineering firm that specializes in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects.", "Job Summary": "We are seeking an Administrative Coordinator to support our...


  • Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

    Job Summary:We are seeking a highly skilled Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our department, including researching information, compiling data, preparing reports, monitoring and tracking the budget, coordinating projects/programs, making recommendations, and...


  • Phoenix, Arizona, United States SourceLab Search Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our team at SourceLab Search. As an Administrative Assistant, you will play a critical role in supporting our day-to-day operations and ensuring the smooth functioning of our office.Key ResponsibilitiesCalendar Management: Handle and coordinate active calendars,...


  • Phoenix, United States Consumer Direct companies Full time

    JOB SUMMARY The Administrative Coordinator I coordinates administrative duties in compliance with Federal/State Regulations and Managed Care Organization (MCO) program rules. Responsible for handling customer service, including all inbound and outbound phone calls, emails, messages, and/or chats. Coordinate and manage daily intake and referral processes to...


  • Phoenix, Arizona, United States Colliers Engineering & Design Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Colliers Engineering & Design. As the first point of contact for clients and vendors, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.Key ResponsibilitiesCustomer Service:...


  • Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

    Job Summary:The Arizona Supreme Court, Administrative Office of the Courts, is seeking a detail-oriented individual to perform high-level administrative duties for the Commissions on Appellate and Trial Court Appointments (JNC) and Judicial Performance Review (JPR). The successful candidate will have a bachelor's degree in business administration, public...


  • Phoenix, Arizona, United States Colliers Engineering & Design Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Colliers Engineering & Design. As the first point of contact for clients and vendors, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.Key Responsibilities:Customer Service:...