Administrative Assistant/Client Service Assistant

1 month ago

denver, United States Prestige Staffing, Inc. Full time

As the Administrative Assistant/Client Service Assistant, the primary responsibility is to provide seamless administrative support to the staff. 100% in office.


This requires the Assistant to develop a deep understanding of the Business to provide service to our client base and establish priority based on the level of importance.

Key Responsibilities

  • Answer office phone calls immediately, in a professional and helpful manner and route for action and follow up
  • Execute and route all communication and provide follow up: answering multiline phones, email, copying, faxing, filing, mail, scanning, etc.
  • Greet guests and prepare conference rooms for meetings (set up video calls)
  • Prepare all FedEx packages, track and confirm delivery
  • Pickup/drop off mail daily, sort and distribute
  • Prepare and process expense reports (and track receipts) for your assigned team
  • Prepare, proof, format and finalize documents, spreadsheets, letters, and correspondence
  • Make copies, scan documents and file on Dorado as required
  • Manage travel arrangements for your assigned team
  • Track and order all office supplies, kitchen supplies and presentation supplies
  • Continuously update client information in Salesforce
  • Coordinate, order, send and track delivery of gifts as requested (especially on holidays) and maintain log
  • Coordinate all repairs to suite with building office (light bulbs, air filters, etc.)
  • Assure that all office equipment is functioning and maintained
  • Maintain client birthday database, circulate for signatures and mail on a timely basis
  • Provide flexible support to staff as required, including work overflow as requested from client advisory teams
  • Establish effective working relationships with colleagues and external contacts


Qualifications:

  • Bachelor’s Degree required.
  • Ideally experience working in an administrative role preferably in financial services.
  • Ability to work well in a team environment.
  • Excellent attention to detail.

As the Administrative Assistant, the primary responsibility is to provide seamless administrative support to the staff.


This requires the Assistant to develop a deep understanding of the Business to provide service to our client base and establish priority based on the level of importance.


  • LOCAL CANDIDATES ONLY- DIRECT HIRE AND CAREER OPPORTUNITY 100% in office

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