Account Coordinator

2 weeks ago

Irvine, United States Abbvie Full time

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

Manages the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision. (60%)

  • Keeps Supervisor advised of up-to-date details of projects.
  • Understands the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Troubleshoots to ensure schedules are met.
  • Assures that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed.
  • Manages delegated projects from start to finish with minimal Supervisor supervision.
  • Prepares projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation. Coordinates with Client and Medical/Regulatory regarding cycling and approval of projects. Reviews Client and Medical/Regulatory changes with Supervisor to determine action.
  • Interfaces with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues.
  • Assists Supervisor in providing input for Creative Team and participates in creative development sessions.

Handles projects and monitors expenditures for assigned Client projects. (20%)

  • Develops timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments.
  • Supplies Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures.
  • Provides budget guidelines to Creative and Production Teams on assigned projects.
  • Works with Traffic/Project manager and Creative team to control costs and stay within budget.

Responsible for the initiation and maintenance of all documentation required for effective account management. (20%)

  • Gathers all pertinent information and develops complete and accurate project requisitions.
  • Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.
  • Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis.
  • Creates other documents in accordance with account needs.
  • Assists Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files.

Qualifications

  • Bachelor’s degree required.
  • 3-5 years professional experience in finance, advertising or a service business discipline
  • Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
  • Special project handling and multi-tasking.
  • Excellent interpersonal and communication skills, both written and oral.
  • Must be a self-starter.
  • Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.
  • Well-versed computer skills in business applications.
  • Exhibit potential for continued career growth.
  • Understanding of AbbVie’s businesses, culture, and financial processes

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

  • ​The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​
  • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​
  • This job is eligible to participate in our short-term incentive programs. ​

​Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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