Accounts Receivable and Contracts Coordinator

3 weeks ago

Irvine, United States JWilliams Staffing Full time

Job Title: Accounts Receivable and Contracts Coordinator

Are you a detail-oriented accounting professional looking to advance your career with a company that values your skills, encourages your growth, and provides opportunities for career development? Were looking for an Accounts Receivable and Contracts Coordinator to join our team at our corporate office in Irvine, CA

About JWilliams Staffing

JWilliams Staffing is the Real Estate Industrys leading recruitment agency and provider of temporary and temp-to-hire talent. Our team is a dedicated group of people who are putting the real estate industry to work finding and matching the best professionals with the best opportunities, one job at a time.

Purpose of the Accounts Receivable and Contracts Coordinator

The Accounts Receivable and Contracts Coordinator plays a pivotal role in supporting the Accounting team in managing the Companys relationships with its customers and oversees contractual service agreements.

  • Competitive pay: $27-$30/hour.
  • Weekends off.
  • Experience with contract management and client relationships.
  • Opportunities for advancement - we promote from within.
  • Paid Time Off (PTO) and paid Holidays.
  • Medical, Dental, Vision, and Life Insurance.

Job Responsibilities

Full-Cycle Accounts Receivable:

  • Set up new clients in CRM (Avionte), including setting up auto statement delivery.
  • Build relationships with clients via email and phone.
  • Verify bill rates, addresses, PO numbers as needed, and details on all invoices.
  • Mail/email invoices to clients.
  • Research invoice discrepancies and inform the Payroll/Billing team.
  • Maintain daily cash log and post in Avionte.
  • Review Aging detail reports daily.
  • Send past-due invoices and Aging reports.
  • Assist in collection efforts when necessary to maintain accounts current.
  • Keep supervisor informed of troublesome accounts.

Contract Management:

  • Build and maintain strong relationships with new and existing clients to understand their needs and provide support as needed.
  • Collaborate with counsel and regional sales managers to address client inquiries, concerns, and escalations related to contracts promptly and effectively.
  • Work closely with regional sales managers and counsel to develop/modify service agreements.
  • Organize and maintain all agency and client records, agreements, and correspondence.
  • Identify problematic terms and conditions of new and existing service agreements and work with counsel to resolve them.
  • Audit existing client profiles and service agreements to issue out contract renewals.
  • Maintain various reports that track client performance and status.
  • Manage client profiles to ensure the agency is compliant with all insurance requirements and assist in yearly insurance compliance renewal.
  • Manage and monitor scopes of work and insurance requirements.
  • Provides support on various accounting projects as assigned.
  • Performs other related duties as assigned.

Required Skills & Abilities:

  • Proficiency in MS Office skills; Word, Excel, Outlook.
  • Basic Knowledge of contracts and service agreements terminology.
  • Strong verbal and written communication skills.
  • Customer service focused.
  • Good organizational skills required.
  • Superb attention to detail.
  • Ability to multi-task efficiently.

Required Education & Experience:

  • High School diploma or GED required.
  • Some college in accounting or related field preferred.
  • 3+ years of Accounts Receivable / Accounting experience.
  • Experience with CRM software preferred.

Job Classification:

  • Location: This is an on-site position in Irvine, CA. Hybrid or remote work is not permitted unless approved in writing by both your Supervisor and the HR department.
  • Employment Status: Full-time. Non-exempt/Hourly.

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