Accountant -Invoicing Specialist
5 days ago
Job Title: Accountant -Invoicing Specialist
Job Location: Marlborough, MA (Hybrid) - In office Tuesday and Wednesdays - remote for the rest of the week
Duration: 12+ Months
Job Description:
Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing).
Maintains MS Excel logs timely and accurately.
Convertible talent only. This is not a temp to perm, but the possibility may be there.
Candidates need to be familiar with MS Excel (how to manipulate data, pivot tables and lookups)
Please administer an Excel assessment and use whichever platform you choose. Scores should be provided along with resume. (I cannot shortlist unless we have excel test results)
Not looking for candidates with legal contract experience
A lot of communication with general contractors, therefore candidates need to be well spoken
Someone who can pick up mistakes quickly
Oracle experience is helpful but not required
Finance college degree is a plus
Interview will be 2 rounds
Lucernex software experience is a nice to have
Must haves be attention to detail is a must, good bookkeeping skills, must have knowledge of Oracle, self-motivator, team mentality
Major Areas of Responsibility
Exterior Building Sign Invoices
Ø Reviews invoices for payment and processing (~75+ invoices / $4M)
Ø Reviews each line to decide upon proper coding. Requires cross referencing multiple department project schedules as sources.
Ø Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.
Ø Maintains Payment and Tracking logs
Accounting and Compliance
Ø Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
Ø Raises potential issues to management. Makes recommendations based on past experiences to solution or develop processes to remediate.
Ø For assigned areas, maintains logs that track costs and spend by project / invoice.
Other
Performs YE Accounting functions including processing and developing accruals. Involves more complex accruals due to the dollar amount and validations necessary.
Processes non-contractual and Special Project Invoices (~750).
Reports to the Manager of Real Estate Financial Planning & Analysis:
Supports over 20 independent contractors/suppliers
Supports immediate team
Minimum Education and Experience:
Bachelor's degree in Business-related field preferred. Will consider 8+ years of experience in lieu of college degree.
Eligibility Qualifications:
Detail Oriented is a must and critical
General knowledge of GAAP
Working knowledge of DocuSign
Proficient with Excel and Microsoft Office products
Working knowledge of Oracle
Excellent verbal and written communication skills
Ability to work with varied contractors
Works independently with minimal guidance/supervision
Lucernex knowledge is a plus but not required
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