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Senior Data Entry Specialist

2 months ago

Marlborough, United States SSi People Full time

Major Areas of Responsibility

Exterior Building Sign Invoices

  • Reviews invoices for payment and processing (~75+ invoices / $4M)
  • Review each line to decide upon proper coding. Requires cross-referencing multiple department project schedules as sources.
  • Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendors and/or internal teams to resolve them.
  • Maintains Payment and Tracking logs


Accounting and Compliance:

Using independent discretion codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.

  • Raises potential issues to management. Makes recommendations based on past experiences to solve or develop processes to remediate.
  • For assigned areas, maintain logs that track costs and spend by project / invoice.


Other:

Performs YE Accounting functions including processing and developing accruals. Involves more complex accruals due to the dollar amount and validations necessary.

  • Processes noncontractual and Special Project Invoices (~750).


Qualifications:

  • Familiar with MS Excel (how to manipulate data, pivot tables and vlookup)
  • Oracle experience is helpful but not required
  • Must haves are attention to detail is a must, good bookkeeping skills, selfmotivator, team mentality