Administrative Assistant

2 weeks ago

Great Neck, United States Atria Home Care Full time

Overview:

We create communities where employees thrive in their work, helping our residents thrive in their homes.

We strive to enhance the lives and exceed the expectations of those we serve every day. To do this, we cultivate the diverse talents of our team members in order to achieve something together that they could not do alone.

Atria Senior Livings family of brands has immediate openings for individuals looking for a career with competitive pay and outstanding benefits, including:

  • Paid holidays and PTO
  • Receive annual anniversary rewards
  • Benefits include: Health / Dental / Vision / Life Insurance
  • 401(k) employer match
  • Tuition reimbursement

* Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, youll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now

Responsibilities:

Performs the administrative, business office services, scheduling, and new business development tasks as assigned by the Agency Business Director.

  • Typing/transcription duties Type all material pertaining to the business.
  • Client Referral All referrals will be given to the assigned New Business/Sales Coordinator. If he/she is not available, the next person on the new business sales tree will take the service request. The Administrative Assistant will collect the name and phone number of the referral prior to transferring the call. The Administrative Assistant will complete the new business in-take form when no one else is available and will log it accordingly.
  • Filing and Reporting Assist with establishing and maintaining client files, using alphabetical and numerical systems, revising and updating periodically.
  • Reception/Telephone Duties Receive and transmit incoming calls to the proper party.
  • Computer Entries Enter data into Atria systems as instructed and maintain Excel tracking documents.
  • Assist the Scheduling Department with providing on call staffing coordination for at least a seven (7) day duration each month. While on call must be available to perform necessary tasks including, but not limited to, taking phone calls to advise staff and clients on staffing placement from 5pm 9am on weekdays and all day (24 hours) on the weekend. Communicate all updates made while on call to the Director of Staffing Coordination.
  • Assist the Agency Business Director with employee AxisCare time tracking.
  • Assist with new hire file creation.
  • Answer incoming telephone calls in a cheerful and marketing oriented way, determine purpose of callers, and forward calls to appropriate personnel or department.
  • Retrieve messages from voicemail and forward to appropriate personnel.
  • Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
  • Answer general questions about the Agency and provide callers with address, directions, and other information, referring other specific questions to appropriate staff.
  • Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
  • Maintain current list of residents and those who are hospitalized.
  • Receive, sort, and route mail, and maintain and route publications.
  • Distribute written communication, accept and sign for deliveries (mail, prescriptions, etc.).
  • Maintain copy and fax machines, assist users, send faxes, and retrieve and route incoming faxes.
  • Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
  • Perform other clerical duties as needed, such as filing, photocopying, and collating.
  • Work with the Agency Business Director on purchasing needed office supplies.
  • Maintain cleanliness and organization of personal work area, and Agency reception area.
  • Assist with scheduled in-services by ensuring all master signature sheets are signed, and update the in-service tracking tool.
  • Assist with New Hire Orientation by welcoming attendees, providing handouts, assisting with uniform issuance, and taking photos for name tag creation.
  • May perform other duties as needed and/or assigned.
Qualifications:
  • High School Diploma or General Education Degree (GED) required.
  • Work experience as an Administrative Assistant or related field. Experience in community health preferred.
  • Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Able to add and subtract two digit numbers and to multiply and divide with 10's and 100's.
  • Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.

  • Administrative Assistant

    6 days ago

    Great Neck, New York, United States Atria Home Care Full time

    Job OverviewAtria Home Care is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office.ResponsibilitiesProvide administrative support to staff and clients, including scheduling,...

  • Administrative Assistant

    2 weeks ago

    Great Neck, United States Advantus Home Care Full time

    Benefits: Bonus based on performance Competitive salary Flexible schedule Health insurance Home office stipend Paid time off Signing bonus Training & development Tuition assistance Wellness resources We are searching for a reliable and detail-oriented Administrative Assistant to help keep our office running smoothly. This role requires someone who is...

  • Administrative Assistant

    2 weeks ago

    Great Neck, United States Orthopaedic Associates of Manhasset Full time

    Administrative Assistant Onsite: Great Neck, NY Hours: Monday-Friday 8:00am-5:30pm Who we are: Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides...

  • Administrative Assistant

    4 weeks ago

    Great Neck, United States 80Twenty Full time

    Our corporate services client is seeking a self motivated, hard working, and honest Administrative Assistant to join the team in Great Neck, NY! Create and maintain company records: input information about clients - set up and maintain, and update as necessary. Prepare company filings: prepare file various corporate filings with the State of New York and...

  • Administrative Assistant

    5 days ago

    Great Neck, United States 80Twenty Full time

    Our corporate services client is seeking a self motivated, hard working, and honest Administrative Assistant to join the team in Great Neck, NY!Create and maintain company records: input information about clients - set up and maintain, and update as necessary.Prepare company filings: prepare file various corporate filings with the State of New York and other...

  • Administrative Assistant

    1 month ago

    Great Neck, United States 80Twenty Full time

    Our corporate services client is seeking a self motivated, hard working, and honest Administrative Assistant to join the team in Great Neck, NY!Create and maintain company records: input information about clients - set up and maintain, and update as necessary.Prepare company filings: prepare file various corporate filings with the State of New York and other...

  • Executive Administrative Assistant

    2 weeks ago

    Great Neck, New York, United States Howard-Sloan Search, Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide critical day-to-day support to our executive and senior staff members. The ideal candidate will have exceptional written and verbal communication skills, be able to exercise good judgment in a variety of situations, and be able to balance simultaneous projects and priorities.Key...

  • Executive Administrative Assistant

    4 weeks ago

    Great Neck, United States Howard-Sloan Search Full time

    Our client, a busy Real Estate Firm is seeking an Administrative Assistant. The role involves handling administrative tasks, managing schedules, preparing reports, and coordinating meetings and events. The primary function is to provide critical day-to-day support to the firm’s executive and senior staff members. To be successful in this role, you must be...

  • Executive Administrative Assistant

    4 weeks ago

    Great Neck, United States Howard-Sloan Search Full time

    Our client, a busy Real Estate Firm is seeking an Administrative Assistant. The role involves handling administrative tasks, managing schedules, preparing reports, and coordinating meetings and events. The primary function is to provide critical day-to-day support to the firm’s executive and senior staff members. To be successful in this role, you must be...

  • Executive Administrative Assistant

    2 weeks ago

    Great Neck, New York, United States Howard-Sloan Search, Inc. Full time

    Job SummaryHoward-Sloan Search, Inc. is seeking an experienced Administrative Assistant to provide critical day-to-day support to the firm's executive and senior staff members. The ideal candidate will have exceptional written and verbal communication skills, be able to exercise good judgment in a variety of situations, and have the ability to balance...

  • Executive Administrative Assistant

    4 weeks ago

    Great Neck, United States Howard-Sloan Search Full time

    New York real estate company in Great Neck, NY is hiring an Executive Administrative Assistant. This role is 5 days onsite, hours 8:30am-5:30pm. Responsibilities:Manage incoming calls and emailsScreen Executive calls/emails Assist with tenant incoming calls and responses Welcome and direct guests and visitorsRespond to inquiries and questions.Coordinate and...

  • Executive Administrative Assistant

    4 weeks ago

    Great Neck, United States Howard-Sloan Search Full time

    New York real estate company in Great Neck, NY is hiring an Executive Administrative Assistant. This role is 5 days onsite, hours 8:30am-5:30pm. Responsibilities:Manage incoming calls and emailsScreen Executive calls/emails Assist with tenant incoming calls and responses Welcome and direct guests and visitorsRespond to inquiries and questions.Coordinate and...

  • Executive Administrative Assistant

    1 month ago

    Great Neck, United States Citi-Urban Management Corp. Full time

    Company DescriptionCiti-Urban Management is a New York real estate company that specializes in residential, retail, and commercial property management.  Citi-Urban provides the management services for its parent company, Jonis Realty, which is a family-owned real estate firm founded in 1976.  Jonis Realty/Citi-Urban’s portfolio consists of 800...

  • Executive Administrative Assistant

    1 month ago

    Great Neck, United States Citi-Urban Management Corp. Full time

    Company DescriptionCiti-Urban Management is a New York real estate company that specializes in residential, retail, and commercial property management.  Citi-Urban provides the management services for its parent company, Jonis Realty, which is a family-owned real estate firm founded in 1976.  Jonis Realty/Citi-Urban’s portfolio consists of 800...

  • Administrative Assistant

    4 weeks ago

    Great Neck, United States Atria Senior Living Full time

    Responsibilities Performs the administrative, business office services, scheduling, and new business development tasks as assigned by the Agency Business Director. Typing/transcription duties -Type all material pertaining to the business. Client Referral -All referrals will be given to the assigned New Business/Sales Coordinator. If he/she is not...

  • Administrative Assistant

    1 month ago

    Great Neck, United States Atria Home Care Full time

    Overview: We create communities where employees thrive in their work, helping our residents thrive in their homes. We strive to enhance the lives and exceed the expectations of those we serve every day. To do this, we cultivate the diverse talents of our team members in order to achieve something together that they could not do alone. Atria Senior Livings...

  • Administrative Coordinator

    6 days ago

    Great Neck, New York, United States Atria Home Care Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Atria Senior Living. As an Administrative Assistant, you will provide administrative support to our business office, scheduling, and new business development teams.Key ResponsibilitiesPerform administrative tasks, including typing, transcription, and...

  • Property Administrator

    2 weeks ago

    Great Neck, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for a Property Administrator in the real estate industry, located in Great Neck, New York. As a Property Administrator, you will be involved in various administrative tasks, including interaction with tenants and other stakeholders, as well as managing the overall...

  • Administrative Coordinator

    5 days ago

    Great Neck, New York, United States Advantus Home Care Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Advantus Home Care. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our clients and staff.Key Responsibilities:Calendar Management:...

  • Administrative Coordinator

    3 weeks ago

    Great Neck, New York, United States Atria Home Care Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Atria Home Care. As a key member of our business office, you will play a vital role in ensuring the smooth operation of our daily activities.ResponsibilitiesAdministrative Support: Provide administrative assistance to the Agency Business Director,...